Title: Human Resources Assistant
Location: New York, NY (HYBRID)
Salary: $50k - $60k
International Conglomerate is seeking a Human Resources Assistant to join their team!
RESPONSIBILITIES
General HR Support
• Responsible for maintaining updated employee Personnel and Confidential Files. Maintain complete electronic employee personnel files, records, and other employee documentation.
• Maintain Holiday Lists for SCA, Subs, and other countries on Eagle Intranet.
• Responsible for generating monthly e-Learning Lists including monthly New Hire/Termination & Headcount for Accounting and IT Dept.
• Process pre-employment background checks as necessary.
• Process Employee Code Applications, Concur/Corporate Card Applications, and MDM Customer/Vendor Applications.
• Respond to Employment and Income Verification requests
• Register Employee Banking information in SAP.
• Process Employee Anniversary Report.
• Maintain employee job description records
Expatriate Staff
• Process Company Loans and Security Deposit loans for expatriates
• Assist in annual tax return process by requesting and depositing tax return payments, and processing Expatriate Due to /From payments.
• Responsible for processing quarterly Expatriate & Dependent Visa, Passport, and I-94 Report.
• Responsible for updating ADP Workforce now system with relevant data about our expatriate population and their dependents (visa expiry, I94, passport validity, etc)
Payroll & Benefits Support
• Support employee Time and Attendance System administration
• Maintain updated Kronos manual and quick reference guide.
• Provide employee HR systems support such as user creation and assisting employee’s with HRIS use and troubleshooting as needed.
• Process Manual Checks/ACH Payment.
• Assist with for password resets for Payroll system and Time and Attendance systems as needed
• Assist with Benefits Meetings, including Open Enrollment, committee meetings, information sessions, health fairs.
• Support Open Enrollment and benefits administration pertaining to company
• Support Affordable Care Act Reporting for company and all subsidiaries and affiliates in control group.
• Support Equal Employment Opportunity Commission annual submission process
• Support the administration of the 401(k) Plans for company.
• Administer and ensure accurate and timely funding of 401K, HSA, FSA, and processing of associated intercompany transactions.
• Process enrollments and terminations for COBRA through vendor partner
Accounting Administration/Support
• Process general ledger entries related to payroll and benefits at regular frequency.
• Administer Accounts Payable for the Human Resources and General Affairs departments.
QUALIFICATIONS
• B.A./B.S. desirable but not required.
• Minimum 3-5 years of administrative support experience.
• Proficient in Japanese.
• High proficiency with MS Excel is an absolute must
• Basic knowledge of employee benefits is preferred
• Proficiency in SAP, Concur, Microsoft Office products strongly preferred