Our client, a well-established nationwide distributor of beauty products, is seeking an Purchasing Administrative Assistant with a keen eye for detail and a passion for streamlining the purchasing processes. This role offers growth opportunities to progress within the company and be responsible for evaluating buying needs, analyzing inventory, forecasting supply chain needs, managing vendors, and supporting the overall business plan. The ideal candidate is an excellent communicator, has advanced Excel skills, and is knowledgeable of supply chain strategies and vendor management.
If you have a passion for beauty products and staying on top of market trends, this is the perfect opportunity for you to grow and make a meaningful impact on the business!
Salary + Additional Benefits:
- $50,000-$55,000
- Medical Insurance
- Dental Insurance
- Life Insurance
- 401K - company match
- Product Discounts
Location: Montgomery, TX
Type of Position: Direct Hire
Responsibilities:
- Respond to e-mails and phone calls from suppliers and vendors and interact with various employees to keep purchase orders moving smoothly.
- Work together with sales representatives, and purchasing agents, on new and existing sales, or when a problem arises.
- Responsible for providing quotes, lead times, price, and minimum buy information.
- Responsible for the analysis and maintenance of procurement and logistics data, including purchase orders, quotations, invoices source catalogs, and inventory management.
- Make inquiries and evaluate suppliers based on price, quality, selection, service, support, availability, and other factors relevant to the organization.
- Purchase the highest quality products at the least possible cost and in correct quantities.
- Carry out the preparation of purchase orders, review requisitions for goods and services, and solicit bid proposals as needed.
- Monitor shipments to guarantee on-time delivery and settle problems associated with undelivered or damaged goods.
- Accurately report all project milestones to top management.
- Analyze different commodity markets to understand market trends and ensure that the organization is using the right supplier.
- Attend Trade Shows to seek out products and trends.
Requirements:
- 2-5+ years of strong administrative experience within a distribution, wholesale, or similar environment
- Advanced Excel skills (including v-lookups & pivot tables)
- Highly organized and detail-oriented nature
- A passion for staying on top of new beauty items in the market and constantly being on the lookout for new trends through social media (TikTok, Instagram, etc.)
- Strong negotiating and communication skills
- Working knowledge of Canva is a big plus!
- Must be able to manage competing demands in a fast-paced environment while being extremely adaptable and flexible
- Strong initiative and solid judgment abilities/skills.
- Must be comfortable with some travel in the future! (less than 10%)
