A non-profit organization in midtown NYC is looking for a new Administrative Assistant to their growing team.
About the Opportunity:
- Start Date: ASAP
- Contract Length: 8-10 weeks (could extend or convert)
- Setting: In office, Monday-Friday
Responsibilities:
- Provide primary support for the reception areas for the Center's Manhattan Office - Welcome and greet visitors, ascertain their needs, answer basic questions, and direct them to the appropriate staff person or department
- Provide high quality service and communication to all Center staff, guests, visitors, clients, stakeholders, participants
- Answer and direct incoming telephone calls
- Receive and sort all mail and packages. Place mail and packages at appropriate mailboxes and location
- Assist with the submission of invoices and credit card reconciliations into Coupa and perform other duties assigned by management
- Screen all visitors; Ensure that visitors are identified and signed in
- Assist with events planning at the office location (e.g., responsible for conference room set-up and break down, assist with catering services when needed)
- Assist the facilities team with the distribution of supplies from office location to various projects
Qualifications:
- High school diploma or associates degrees with 1-2 years of experience
- Energetic, motivated, well-organized professional with top-notch communication skills
- Excellent time management and problem solving skills to manage multiple requests and tasks
