Job Title: Executive Assistant to CEO (Remote)
Location: Remote
Position Type: Full-Time
Company: The Law Office of Sharon Abaud
Reports To: CEO/Immigration Attorney
About Us:
We are a dynamic and fast-paced law firm specializing in immigration law, led by a dedicated and passionate CEO. We are seeking an exceptional Executive Assistant who will work closely with the CEO to ensure the smooth operation of both professional and personal matters. This is a unique opportunity to be at the heart of a growing company, providing high-level support to the CEO in a fully remote capacity.
Job Summary:
The Executive Assistant will be responsible for managing the day-to-day activities of the CEO, providing administrative support, and ensuring that projects move forward efficiently. The ideal candidate is a proactive problem solver with exceptional organizational skills, strong initiative, and the ability to handle a variety of tasks with discretion and confidentiality.
Key Responsibilities:
- Manage the CEO’s calendar, schedule meetings, and coordinate appointments, ensuring optimal time management.
- Act as a gatekeeper and handle all communications, including email management, phone calls, and correspondence on behalf of the CEO.
- Assist in preparing reports, presentations, and other documents for internal and external meetings.
- Coordinate travel arrangements, including booking flights, accommodations, and transportation.
- Monitor and manage ongoing projects, ensuring deadlines are met and tasks are completed to the highest standard.
- Assist with personal tasks and errands as needed, maintaining a seamless balance between professional and personal responsibilities.
- Conduct research and gather information on various topics as requested by the CEO.
- Handle confidential and sensitive information with the utmost discretion.
- Serve as a point of contact between the CEO and other team members while maintaining professional boundaries and ensuring no fraternization.
- Manage special projects as assigned, demonstrating creativity and resourcefulness in problem-solving.
- Assist with HR-related tasks, including recruitment, onboarding, and training of new staff members.
- Ensure all tasks, big and small, are completed with precision and attention to detail.
Required Qualifications:
- Proven experience as an Executive Assistant or in a similar role, ideally supporting a high-level executive or CEO.
- Excellent organizational skills with the ability to prioritize and manage multiple tasks simultaneously.
- Strong problem-solving skills with a proactive approach to challenges.
- High level of initiative and the ability to work independently with minimal supervision.
- Outstanding written and verbal communication skills.
- Fluency in both English and Spanish is required.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software.
- Ability to work in a fast-paced environment and adapt to changing priorities.
- High degree of professionalism and understanding of confidentiality.
- Ability to assist in both professional and personal areas of the CEO’s life.
- Flexible schedule and availability to assist during non-traditional hours if required.
- Reference letters from previous employers are required.
- Background or experience in HR is a plus;
- Background or experience in project management is a plus.
Additional Requirement:
Please include the phrase "Eagle Eye" in the subject line of your application email. Additionally, include a one-page proposal outlining how you would approach managing a complex, multi-step project with tight deadlines, demonstrating your problem-solving and organizational skills. This will help us assess your level of initiative and attention to detail.
Core Values Statement:
As part of your application, please write a brief statement on what our core values—Devoted, Resourceful, Empowering, Accountable, and Mission-Motivated—mean to you and how you have exemplified these behaviors in your previous roles. Your statement should reflect your understanding of these values and how you would apply them in this role.
Preferred Qualifications:
- Experience working remotely in a similar role.
- Background in legal or immigration services is a plus.
- Experience in HR, including recruitment, onboarding, and training, is highly desirable.
- Familiarity with project management tools and software.
Application Process:
To apply, please send your resume, reference letters, the required proposal, and your core values statement to sharon@abaudlegal.com. Applications without the specified subject line, proposal, and core values statement will not be considered. We are looking for someone who is not only qualified but also keen on taking the initiative and showcasing their ability to manage and excel in a challenging environment.
