Please send resume in WORD format should you be interested in the following Trust and Estates Legal Administrative Assistant position located in Chicago. This is a full-time, direct-hire position with a salary between $85-$95K depending on experience plus awesome benefits. If you’re not interested, please pass along to your colleagues as we do pay referral fees.
Title: Trust and Estates Legal Administrative Assistant
Location: Chicago (Downtown)
Salary: 85-95K (non-exempt)
Work Environment: Hybrid 3 days in office / 2 day WFH
Work week: 35 hours
Daily hours: 9am-5pm
Degree required: NO
The ideal candidate will be responsible for...
- Prioritizing assignments and preparing sensitive and detailed correspondence, such as responses to requests for information or regularly recurring reports
- Preparing routine, as well as non-routine, correspondence, legal documents, forms, presentations, and the like using advanced knowledge and skills with word processing related and other software programs; efficiently proofreading and editing text for grammatical and typographical errors, and occasionally for content
- Supporting the billing process to include management of time-entry, data review and correction, final submission to meet all Firm-required deadlines, maintenance of billing records, and research of disputes and discrepancies
- Managing various client-driven activities, such as conflict checks and waivers, engagement letters, and business development initiatives
- Scheduling appointments, making travel and/or meeting arrangements, process expense reports, and maintaining business calendars as instructed
- Effectively establishing and maintaining well organized files, while managing the integrity of original client documents in various formats, such as hardcopy, electronic, and various eRoom platforms
The successful candidate will demonstrate...
- A minimum of two plus years prior relevant work experience within a law firm or professional services environment is required
- Prior experience working within Trusts & Estates practice areas
- Demonstrated proficiency in MS Office Suite, including advanced use of MS Word (redlining, comparing documents, advanced formatting, TOA creation and manipulation, and insertion of hyperlinks)
- Familiarity with document management systems
- Strong organizational skills, attention to detail, the ability to balance multiple tasks in a fast-paced environment, and the ability to manage confidential information with discretion
- Excellent written and verbal communication skills, strong interpersonal skills, and the ability to work independently and as part of a team
