We are seeking a detail-oriented and proactive Administrative Assistant with proficiency in QuickBooks to join our dynamic team. In this role, you will provide essential support to our day-to-day operations, ensuring that administrative functions run smoothly and efficiently. As an integral part of our organization, you will collaborate with various departments, managing tasks that require a keen eye for detail and a strong understanding of financial management through QuickBooks. Your skills will not only help keep our finances in order but will also enhance our overall workflow, contributing to our commitment to exceptional service. We value innovation and encourage our team members to contribute ideas that can improve processes and effectiveness. Ideal candidates will possess excellent organizational and communication skills, the ability to juggle multiple tasks, and a willingness to support the team wherever needed. Join us for an exciting opportunity to grow in a fast-paced environment while utilizing your QuickBooks expertise to its fullest potential. If you are enthusiastic about technology and efficient work processes and are looking to further your career in administration while making a significant impact, we want to hear from you!
Responsibilities
- Draft correspondences and other formal documents
- Manage and maintain company records using QuickBooks efficiently.
- Handle accounts payable and receivable transactions accurately.
- Maintain vendor and customer contact lists within QuickBooks.
- Provide administrative support to management and other team members as required.
- Organize and schedule appointments, meetings and any other events ensuring proper materials are prepared.
- Respond to inquiries via phone and email, providing excellent customer service.
- Perform all other office tasks
Requirements
- Proficient in QuickBooks with a solid understanding of accounting principles.
- Previous experience as an administrative assistant or in a similar role is preferred.
- Strong organizational skills with the ability to multitask and prioritize effectively.
- Excellent written and verbal communication skills.
- High attention to detail and accuracy in financial transactions.
- Ability to work independently and as part of a team.
- Proficient in Microsoft Office Suite, especially Excel / Google Docs.
