Responsible for providing administrative and operational support to the human resources staff. Performs administrative duties to ensure department procedures are executed and employee programs delivered effectively and efficiently. Responsible for tasks such as processing ledger entries, reconciling invoices, preparing internal reports, and general office services. Works independently under minimal supervision on these tasks.
General HR Support
- Responsible for maintaining updated employee Personnel and Confidential Files. Maintain complete electronic employee personnel files, records, and other employee documentation.
- Maintain Holiday Lists for SCA, Subs, and other countries on Eagle Intranet.
- Responsible for generating monthly e-Learning Lists including monthly New Hire/Termination & Headcount for Accounting and IT Dept.
- Process pre-employment background checks as necessary.
- Process Employee Code Applications, Concur/Corporate Card Applications, and MDM Customer/Vendor Applications.
- Respond to Employment and Income Verification requests
- Register Employee Banking information in SAP.
- Process Employee Anniversary Report.
- Maintain employee job description records
- Provide HR support with miscellaneous administrative tasks and projects.
- Support HR department in digitization efforts.
Expatriate Staff
- Ensure Emergency Contact lists are maintained up to date
- Process Company Loans and Security Deposit loans for expatriates
- Assist in annual tax return process by requesting and depositing tax return payments, and processing Expatriate Due to /From payments.
- Responsible for processing quarterly Expatriate & Dependent Visa, Passport, and I-94 Report.
- Responsible for updating ADP Workforce now system with relevant data about our expatriate population and their dependents (visa expiry, I94, passport validity, etc)
Payroll & Benefits Support
- Support employee Time and Attendance System administration
- Maintain updated Kronos manual and quick reference guide.
- Provide employee HR systems support such as user creation and assisting employee’s with HRIS use and troubleshooting as needed.
- Process Manual Checks/ACH Payment.
- Assist with for password resets for Payroll system and Time and Attendance systems as needed
- Assist with Benefits Meetings, including Open Enrollment, committee meetings, information sessions, and health fairs.
- Support Open Enrollment and benefits administration pertaining to Sojitz Group and Sojitz Automotive Group
- Support Affordable Care Act Reporting for Sojitz and all subsidiaries and affiliates in control group.
- Support Equal Employment Opportunity Commission annual submission process
- Support the administration of the 401(k) Plans for both Sojitz Group and Sojitz Automotive Group.
- Administer and ensure accurate and timely funding of 401K, HSA, FSA, and processing of associated intercompany transactions.
- Process enrollments and terminations for COBRA through vendor partner
Accounting Administration/Support
- Process general ledger entries related to payroll and benefits at regular frequency.
- Administer Accounts Payable for the Human Resources and General Affairs departments.
EDUCATION, EXPERIENCE AND SKILLS REQUIRED:
- B.A./B.S. desirable but not required.
- High proficiency with MS Excel is an absolute must
- Knowledge of general accounting/bookkeeping principles.
- Basic knowledge of employee benefits is preferred
- Minimum 3-5 years of administrative support experience.
- Organizational and time management skills required.
- Excellent attention to details.
- Ability to juggle many tasks and meet deadlines.
- Proficiency in SAP, Concur, Microsoft Office products strongly preferred
- Ability to recognize and adjust routine accounting entry errors.
- Ability to demonstrate flexibility and work as a member of a team.
- Most possess basic analytic skills, meet deadlines, and maintain confidential information.
