At Jackson Lewis, the legal secretary/legal administrative assistant is an important team member who supports multiple labor and employment litigation attorneys (4+) and the successful candidate will have strong skills in both legal and administrative support.
The focus of the legal administrative assistant support functions include, but are not limited to, drafting/revision of correspondence, pleadings and documents; experience with e-Filing Systems in multiple courts; and conducting legal research. Editing and formatting skills required include advanced functions such as Table of Content (TOC) and Table of Authority (TOA), excellent proofreading, and attention to detail.
Administrative support functions include, but are not limited to, calendar maintenance, managing attorney expenses, submitting invoices, and travel arrangements.
The successful candidate is a very organized, detail-oriented team player possessing at least 5 years recent litigation secretary experience.
Essential Functions
- Engage in the work of the attorney by demonstrating knowledge and status of current cases and projects, utilizing available resources in order to achieve.
- Provide support for four+ attorneys in employment and labor law matters and backup support as needed.
- Draft/revise/proofread correspondence, pleadings, documents and other documents as directed.
- Manage document filing in multiple courts with various requirements, primarily using electronic filing.
- Interact with internal departments, outside agencies, vendors and clients.
- Handle a wide variety of complex and confidential time-sensitive material.
- Work with teams to complete conflict checks and open new client engagements as requested; assist with billing review, inquiries and collections; and maintain docketing for litigation attorneys.
- Maintain calendars, CLE, reports and time records.
- Book and organize travel arrangements as needed; assist with expense reimbursement.
- Various office and client filing.
- Other office administrative functions as needed.
Qualifications/Skills Required
- At least 5 years recent experience in a legal administrative assistant role within a law firm supporting litigation attorneys, experience with labor and employment law a plus.
- Familiarity with state and federal rules and procedures, as well as procedures with state and federal agencies.
- Must have a solid understanding of technical legal terminology as well as experience with electronic court filings.
- Experienced with trial preparation and briefs.
- Strong verbal and written communication skills, as well as excellent proofreading skills.
- Ability to timely respond to deadlines, balance workload and take initiative.
- Proficient with Office Suite, including Outlook, Word, Excel, and PowerPoint. Experience with law firm software including billing, expense, document management, etc. is a plus.
- Strong interpersonal skills and ability to work well in cooperative, small office environment in a large firm, and communicate with attorneys and support staff on every level.
- Punctual with excellent attendance.
Educational Requirements
- High School diploma or equivalent required.
- 4-year college degree preferred.
Jackson Lewis understands that embracing our differences makes us a stronger, better firm. We appreciate the importance of having a workforce that reflects the various communities in which we work, and we strive to create an inclusive environment where diverse employees want to work and where they can flourish professionally. In furtherance of our culture, all qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristics protected by law.
