Job Title: Administrative Clerk
Location: Birmingham, AL
Position Type: On-site, Part-time, Entry Level
Company Description:
A. Logan Designs is a leading interior design firm in Birmingham, AL, specializing in both residential and commercial spaces. We take pride in creating beautiful, functional environments that help our clients love where they live and work.
Role Description:
As an Administrative Clerk at A. Logan Designs, you will be essential to the efficient operation of our interior design firm. This role involves a diverse range of responsibilities, including providing administrative support, delivering excellent customer service, handling basic accounting tasks, and managing our social media presence. Your contributions will be crucial in maintaining an organized office and supporting our dynamic team.
Responsibilities will include but are not limited to:
- Administrative Support: Answer phones, manage emails, schedule appointments and meetings, handle office supplies, perform payment processing, and calendar management.
- Customer Service: Greet contractors and clients, respond to inquiries, and provide exceptional service to ensure a positive experience for all office interactions.
- Accounting Assistance: Assist with basic accounting tasks such as invoicing, expense tracking, and reconciling accounts. Familiarity with QuickBooks is a plus.
- Document and File Management: Prepare, file, and organize physical and digital documents, ensuring accuracy and confidentiality. Maintain and organize filing systems for client information, project documents, and other important records.
- Social Media Management: Create and schedule engaging social media posts related to real estate, property listings, and office events. Monitor and respond to social media interactions to enhance our online presence.
- Coordination and Support: Coordinate with vendors, contractors, and clients to ensure timely delivery of materials and services. Support office staff with various tasks, assist with research, and help with office events and meetings.
- Design Team Support: Provide support to the design team with tasks such as drafting documents, creating presentations, and organizing project files. Assist with other office tasks and projects as assigned by management.
Qualifications:
- High school diploma or equivalent required; additional education or training in office administration is a plus.
- Previous experience in an administrative role, ideally within a design or creative environment.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and QuickBooks.
- Excellent written and verbal communication skills.
- Strong organizational abilities with keen attention to detail.
- Effective multitasking and prioritization skills.
- Strong problem-solving skills.
- Proactive, with the ability to work independently and collaboratively.
- Familiarity with interior design concepts and terminology is a plus.
If you are a proactive and organized individual with a commitment to accuracy and confidentiality, we encourage you to apply for this opportunity.
