Administrative Assistant
Downtown Denver
Work schedule: Mondays and Fridays are WFH days. Hybrid schedule. 9/80 schedule.
This position will start out contract. Must pass hair follicle drug test.
Oil and gas land team is looking for a strong administrative assistant.
The Land team has an opening for an administrative assistant position to support this strategic team. We are looking for an experienced, results-driven and motivated individual for this position.
Responsibilities will include but not limited to:
• Provide high-level administrative support to Director of Land, Land Managers and team members
• Plan and manage large team gatherings, including meetings and catered events
• Manage Director’s calendar, travel and scheduling
• Manage meeting requests including creation/distribution of agenda, meeting logistics, reminders, consolidation of presentations, etc.
• Preparation of reports, presentation materials and spreadsheets for management and external presentations including securing approvals
• Handle confidential information with discretion
• Perform a full range of administrative duties including but not limited to managing calendar/schedules, mail handling, coordinating travel arrangements (domestic & international), review/processing expense report statements, ordering catering, securing meeting rooms and event venues, and transportation
• Collaborate with various staff and departments to prepare special projects
• Create, modify and manage department teamsites and team calendar
• Coordinate sponsorship benefits and conference registrations
Required Qualifications:
• Minimum of 5 years professional administrative experience or related work experience
• Advanced proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Strong interpersonal skills and excellent communication skills (verbal & written)
• Self-starter with independent judgment to plan, prioritize and organize
• Strong decision making and analytical skills
• Ability to anticipate the need to help/step-in without being asked
• Ability to handle and maintain confidentiality of company information
• Attentive to detail and accuracy
• Flexible with a positive approach in a fast-paced environment
• Able to work overtime as needed
Additional Desired Qualifications:
• Experience supporting large, high-volume team
