Position Summary
The Payroll & Benefits Administrator must have experience processing payroll in Workday and be willing and able to serve as the back-up to the Director of Payroll when needed. This position oversees the administration of employee payroll and benefit programs. Provides administrative support to payroll and benefit programs to ensure accurate and timely completion of organizational payroll and benefits in compliance with government regulations.
Essential Functions and Responsibilities
Upholds the Mission, Vision, and Core Values of MarketPlace Chaplains in day-to-day activities.
Administratively assists in the completion of organizational payroll (US and Canada) under the direction of the Director of Payroll to include time/hours entry, compensation changes, and benefit changes and updates to ensure all employees receive accurate and timely pay.
Understands the payroll process and can perform and process payroll when needed. Able and willing to serve as back-up to Director of Payroll when needed.
Manages the administration of various employee benefits programs; ensures accuracy of monthly billing statements. Ensures accurate employee coverages and payroll deductions in the HR/payroll system.
Initial contact for any and all payroll and benefit questions and issues. Responds to and resolves employee concerns in a timely manner.
Ensures that development and execution of administrative policies governing employee benefits comply with all local, state, and federal regulations.
Maintains and updates employee payroll records. Ensures accurate and timely processing of payroll updates including new hires, terminations, and changes to pay rates.
Completes Worker Compensation billing and submits for payment.
Maintains State Unemployment Claim administration.
Manages Chaplain Referral program. Ensures accurate and timely payment according to MChap policy.
Files necessary state reports (payroll and headcount) in a timely manner.
Responds to and prepares payroll reports to Finance/Accounting department.
Prepares and maintains accurate records and reports of payroll transactions. Ensures records systems are maintained in accordance with generally accepted auditing standards. Facilitates audits by providing records and documentation to auditors.
Ensures compliance with federal, state, and local payroll, wage, and hour laws and best practices.
Performs administrative duties for Accounting/Finance/Human Resources/Office Management as assigned. (including NCC phone back-up)
Ensures compliance with MCHAP policies and procedures to eliminate favoritism, biases, and possible discrimination claims with respect to payroll and benefits.
Participates in development, implementation and maintenance of policies, objectives, short-and long-range planning; develops and implements projects and programs to assist in accomplishment of established goals.
Performs miscellaneous job-related duties as assigned.
Must comply with assigned work schedule with minimal attendance disruptions.
Requirements
Bachelor’s degree in Accounting, Business Administration, Human Resources, or related field required. Knowledge of current trends and developments in payroll & benefits practices, and human resources.
Experience with, and understanding of, the integrated functions of payroll, benefits, and human resources in the business environment. Experience with, and knowledge and understanding of, a range of best practices and compliance requirements.
Knowledge of relevant laws, regulations, policies, and guidelines associated with employment law, state and federal regulatory requirements, payroll/benefits management. Ability to interpret and apply federal, state regulations.
Demonstrated ability to maintain confidentiality of information and records.
Demonstrated ability to set up and maintain filing/records systems.
Demonstrated ability to interact professionally with diplomacy, patience, and courtesy with diverse groups; ability to establish and maintain effective and cooperative working relationships while providing exceptional customer service. Ability to make administrative and procedural decisions and judgments on sensitive, confidential issues.
Demonstrated excellent oral and written communication skills to communicate and interact effectively with leadership, colleagues, chaplains, employees, and visitors. Demonstrated experience in a fast paced, high-volume environment.
Demonstrated skill in working independently and completing assignments with minimal supervision. Skills in project management, strategic, analytical, and critical thinking. Must effectively prioritize assignments to complete work in a timely and accurate manner under pressure of deadlines, and with frequent interruptions and competing priorities. Must be able to adjust priorities quickly, multitask and have excellent organizational skills.
Demonstrated skill in analyzing information to define and follow up on problems or objectives. Ability to identify solutions and independently act toward solving problems. Demonstrated skill in developing, implementing, and interpreting policy and procedures related to the position and keeping others informed.
Demonstrated computer proficiency using Microsoft Office Suite or other equivalent software, the internet, email messaging, and web-based software applications. Demonstrated skill in developing spreadsheets and databases. Ability to understand and learn new technology. Demonstrated experience using various HRIS, data management and payroll systems.
