Matura Farrington is currently working on a search for an experienced and highly motivated Office Services Supervisor in the San Diego area. The Office Services Supervisor will oversee the daily operations and staff of the Service/Copy Center. Ideal candidates should be organized, capable of prioritizing tasks, able to multi-task, and possess exceptional customer service skills. This role serves as the on-site point of contact for customer concerns and ensures that expectations are consistently met.
Job Responsibilities:
- Manage department personnel, including delegating tasks, monitoring attendance, addressing overtime, and resolving performance issues.
- Coordinate daily routines, scheduling, workflow, and special projects within the Service/Copy Center.
- Collaborate with and train floating staff.
- Operate high-volume copy machines and assist with binding, cutting, and assembling reprographics projects as necessary.
- Handle electronic imaging, printing, scanning, and document conversion.
- Perform routine checks on convenience copiers, ensuring they function properly through daily inspections, refilling paper and toner as needed, and addressing paper jams. Contact technicians for any specific issues.
- Support management in implementing company policies and initiatives.
- Maintain records for management reports and manage the inventory of required supplies.
- Coordinate the distribution of office supplies, fax transmissions, and mail to personnel or designated locations.
- Ensure a high level of technical expertise, industry knowledge, and maintain a professional demeanor.
- Assist the Facilities department with managing visitors’ offices, overseeing conference room scheduling, setup, and providing catering support.
- Handle sensitive and confidential information.
Job Qualifications:
- High school diploma or equivalent required; some college coursework is preferred.
- At least three years of office services experience in a legal environment, with relevant supervisory or leadership experience.
- Ability to interact professionally with high-level executives, administrators, attorneys, paralegals, and assistants.
- Proficiency with reprographics equipment, including color copying/printing capabilities.
- Familiarity with postal equipment and standard shipping software.
This is a full-time position offering a competitive salary and benefits, including 10 paid holidays, Paid Time Off (PTO), Medical, Dental, Vision, Life Insurance, and 401(k).
