A boutique, private family office is seeking a strong, motivated Executive Assistant to join their office in Midtown. This is a great opportunity to work with a bright and close-knit team supporting a successful firm and their Real Estate Team.
You will handle calendar and travel management as the team is super busy and act as a true extension of your team. This role is in office 4 days / week and remote on Fridays
Responsibilities:
- Act as gatekeeper for a variety of incoming calls; communicate with clientele and prospects effectively
- Coordinate Travel arrangements: International and domestic
- Schedule complex meeting coordination/calendar management
- Coordinate and prepare for all team meetings
- Compile expense reports
- Updating and maintaining contacts and meeting notes in CRM system
- Assisting in creating briefing notes, ad hoc research as requested
Qualifications:
- 2+ years of related experience in supporting VPs
- Bachelor’s Degree Preferred
- Excellent technical skills in MS Office and Outlook
- Exceptional communication skills
- Meticulous attention to detail with strong organizational skills
- Ability to thrive in a fast-paced environment
- Flexible and adaptable to change
- Handle confidential documents in a discreet manner
- Strong and driven work ethic
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