Job Summary
The Buyer role focuses on building relationships with internal and external stakeholders, managing vendor relationships and leading procurement initiatives. Additionally, the Buyer role responsibilities include supplier selection, RFP development, and contract implementation. It requires the execution of procurement strategies in alignment with regional and company-wide goals, while also overseeing the end-to-end P2P process to ensure efficiency. Additionally, the role emphasizes driving cost savings through price reduction and cost avoidance initiatives.
Purpose of the Position:
- Take responsibility for the execution part for our P2P processes and support the overall efficiencies of Procurement initiatives
- Build relationships with internal business partners, manage outside vendors, and lead procurement initiatives including supplier selection; RFP development & evaluation; and contract development & implementation.
- Deliver and Execute Procurement plans & strategy for designated MGF in alignment with Procurement Strategy & regional Strategy
- Proactive engagement in P2P processes and continuous improvement on sourcing projects and procurement initiatives.
- Oversee the effective delivery of end-to-end process to the Procurement Center within the Region’s and local country team of buyers.
- Ensure the proper execution of the P2P process: from requisition creation to PO placement and confirmation (PO expediting,) to PO changes, to PO Close.
- Deliver Price reduction and cost avoidance savings
- Promotes values of company
Principal Responsibilities
Negotiation and Management of Spend
- Analyze internal demand requirements and external market condition to identify areas of opportunity and improvement.
- Review and analyze purchase requisitions, investigates and develops sources of supplies, prepares bid specifications, issues bid requests and reviews quotations
- Lead sourcing efforts with Business Team Members and External Vendors
- Coordinate with regional and HUB Lead buyers where appropriate and ensure local compliance with regional contracts
- Issue RFX, perform bid comparison and vendor evaluation, lead award decisions, negotiate contract terms, coordinate with Legal, and ensure on-going contract compliance.
- Execute negotiations for supply contracts that develop supplier relationships resulting in overall lower costs
- Perform bid comparison and vendor evaluation, lead award decisions, negotiate contract terms, coordinate with Legal, and ensure on-going contract compliance.
Process Improvement
- Proactive identification and execution of improvement opportunities for the supply of products and services required for the Business
- Troubleshoot questions from vendors and field personnel to identify preferred purchase to pay method and to assist in questions related to, SAP, SRM and AP issues related
- Good understanding of PO and Non/PO invoice process.
- Assist vendors and field personnel in research and reconciliation of past due invoices.
- Seek out opportunities for continuous improvement, increasing knowledge of the business, systems, procurement and finance department responsibilities.
Reporting and Compliance
- Ensure compliance with preferred vendors
- Report savings and compliance metrics monthly.
- Manage the P2P process in accordance with established policies, controls and procedures
- Timely response to vendors’ questions and field personnel to identify preferred payment method and to assist in questions related to SAP and/or SRM
- Identify issues root cause and propose solutions when invoice and Purchase Orders don’t match.
- Ensure purchase order is consistent with buyer/seller contractual obligations.
- Provide training to all internal clients in the requisition to pay process.
- Analyze data to assist in compliance reporting.
Promote Corporate Values of the Company
- Ensure code of conduct is observed in all dealings with our suppliers and business partners, fostering relationships and the basis of mutual respect.
- Ensure staff and suppliers act in accordance with all appropriate safety legislation and guidelines.
- Work with suppliers and internally to ensure that they comply with the Procurement Policy
Required Skills
- Very strong technically: sourcing process, IT systems
- Specific knowledge in Accounts Payable (BancTec), SAP, Coupa
- Must be able to prioritize workload with minimum supervision
- Strong focus in customer services.
- Proactive
- Able to work across all functions and levels of an organization
- Solid interpersonal skills.
- Strong listening, verbal and written communication skills.
- Excellent analytical and independent thinking
Required Qualifications/Experience
- Experienced in Procurement roles >2 years
- Bachelor’s degree, preferable within Discipline Supply Chain, Business, Engineering
- Proven ability for continuous improvement/savings/value add and a strong advocate of best practice
- Strong communication (written and verbal), organizational and interpersonal skills
- Excellent analytical and independent thinking skills
- Ability to interface with individuals at all levels of the organization to understand Business Partner's needs
- Must be able to prioritize workload with minimum supervision
- Teamwork and collaboration skills
