Operations Manager
Marina Del Rey, CA
(hybrid schedule - in office Mon, Tues, Thurs)
Introduction
Inventure is a talent acquisition firm focusing purely on the clean energy sector.
High-quality relationships and deep market expertise are what we’re known for. As a business of 20 people, we are known to pack a punch, having built strategic long term relationships with some of the biggest firms in our sector. We are headquartered in Marina Del Rey, and the entire team reports to this location on a hybrid schedule.
We are a team that wins together, celebrates often, and takes pride in the company mission.
We are now looking for an athlete, a real all-rounder, to transform the operations function of our business. The right candidate will have a very high level of entrepreneurialism and energy. They will be eager and excited by the task of scaling a startup.
This is a job for someone who wants to prioritize professional growth, challenge, and achieving great things.
Someone who will go above and beyond and come on a journey with us.
Sales Management
- Keeping recruiters accountable for open recs. Measuring how many days each rec has been open, comparing that with the amount of resources expended.
- Measuring which accounts are wasting time and which have the best ROI, patterns around this (time to hire, placement fees, etc).
- Track monthly and quarterly revenue vs target, and identify weak spots and themes in the business (personnel, accounts etc).
- Track weekly KPI metrics live and report this data to the co-founders during bi-weekly meetings. Identify specific personnel behind on their KPIs, and compare their weekly effort in terms of input. Draw conclusions to steer management.
- Measure and flag who is close to the PIP threshold, as well as upcoming promotions based on billing data.
- Look for new ways to report sales data and KPIs. Use these tools to forecast revenue, and look for areas of improvement.
- Record and draw conclusions on which KPIs are effecting revenue and profitability over a quarterly basis.
Administrative and Mission Operations
- Calculate monthly commission checks, and run payroll for Inveture.
- Send invoices to clients on candidate start dates. Report and communicate which clients are overdue on payment.
- Distribute all onboarding information to new employees through email and phone calls, ensuring they are prepared and ready for their start date.
- Onboard new employees onto all of our payroll systems and HR platforms. Run them through the company handbook.
- Give new employees physical office orientation and run them through office policies and procedures.
- Order new technology licenses for new hires, and onboard them onto these platforms.
- Manage relationships with technology account managers, and search for areas of improvement in terms of cost and economies of scale.
- Office Management - place bi-weekly food orders from costco, order cold brew and coffee beans from suppliers, as well as beer kegs etc.
- Back office operations for the contract recruitment department: (Logging weekly hours.
- Weekly gross margin, time approved, make sure contractors are all accounted for and on-site).
Marketing
- Creating new marketing content for LinkedIn posts, email marketing, etc., and schedule posts to maximize engagement:
- Company wins and landmarks.
- Company events.
- Individual employee reports/interviews/testimonials.
- Monitor marketing material's success and adjust accordingly.
- Making sure marketing content is going out across the company on an individual level, informing co-founders on what is and what isn’t being done.
- Create pitch decks for Business Development team and prospecting.
Internal Recruitment
- Headhunt graduate and experienced hires through LinkedIn search and job postings.
- Attend career fairs at college campuses.
- Screen applicants and candidates using our Inventure initial screening process. Make judgments and select finalist interviewees.
Team Events
- Plan company bi-weekly happy hours, ensuring variety, and employee engagement.
- Plan company ski-trip and top billers trip:
- Design the event, including location, lodging and schedule.
- Create budget for the event and correlate with rough P/L numbers from previous quarters, ensuring it is not too loss making.
- Plan industry event attendance, including badges/passes and lodging if necessary.
