Our client, a premier and well established private alternative investment management firm is seeking to hire an Assistant. This role supports 2 operating partners and covers light support for 4 additional team members.
Job Details:
COMPANY: Alternative Investment Management Firm
POSITION: Assistant
LOCATION: New York, NY
HOURS: 8:30am – 6pm (with general flexibility for OT as needed)
COMPENSATION: 100-125k base + OT + discretionary bonus
BACHELOR'S DEGREE REQUIRED
*This role is Hybrid in person in the office (4 days) and remote (1 day)
Responsibilities of the Assistant
- Support for 2 operating partners; light coverage of 4
- Coordinating travel arrangements
- General administrative duties
- Phone coverage, dealing with both internal & external contacts
- Expense reports
- Coordinate scheduling for conferences and meetings
- Arranging video conferences and conference calls with external guests across multiple time zones, while managing calendars across multiple time zones as well
- Build strong working relationships with peer administration staff and provide back-up support for other Assistants as required
- Special projects and detailed reporting as required
- Maintain CRM system and update as needed
- Ad hoc projects as required
Requirements of the Assistant
- College degree, minimum GPA 3.0
- 3+ years relevant administrative experience, ideally gained within financial services
- Highly organized
- Strong attention to detail
- Proficient in Outlook, Excel, Word
- Ability to work in a fast-paced environment
- Can multi-task, prioritize, and maintain a sense of urgency
- Strong work ethic
- Professional phone demeanor
- Team player who has the character, confidence and flexibility to fit in with the team
- Proactive in supporting multiple individuals
- Self-motivated with a “can-do” attitude
- Verification of identity, education, prior employment, and references may be required
