The receptionist provides general office support and is be responsible for answering incoming calls and directing calls to appropriate associates, mail distribution, flow of correspondence, greeting and directs visitors, and assists various departments with general clerical duties.
Essential Job Functions
- Screens telephone calls, transfers, pages, and takes messages as needed
- Greets visitors, monitors visitor sign-up sheet and notifies or directs visitors to the appropriate associate
- Supports our Chief Operating Officer with various administrative tasks and projects
- Assists Human Resources with clerical tasks, background checks and other duties as needed
- Manages weekly open market set up for vendors
- Reserves and prepares conference rooms for meetings and lunch meetings
- Coordinates travel requests and researches for best possible deals
- Assists in sending and distributing faxes
- Types correspondence and works on projects upon request
- Sorts and distributes incoming mail and prepares mail for pick-up
- Updates Corporate Phone list and calendar
Key Qualifications & Requirements
- Basic computer knowledge Word, Excel, and Internet required
- Minimum of 1-year experience required using multi-line.
- Good oral and written communication skills and must be able to interact with all levels of management and supervision
- Must be able to work independently
- Ability to prioritize assignments and multi task
- Bi-lingual Spanish and English a plus
- High School Diploma required
Physical/Environmental Demands and Overtime & Availability:
Work is performed in an office environment and requires the ability to operate standard office equipment and keyboards. Must have the ability to walk short distances. Sedentary work. Exerting up to 10 pounds of force occasionally and/or a small amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Repetitive motion. Adequate movements (motions) of the wrists, hands, and/or fingers. Team members are required to have close visual acuity to perform activities such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading.
*Job descriptions are merely a summary of the position. Duties and responsibilities are subject to change and may include any other that management finds necessary to successfully maintain business operations.
WINDSOR EQUAL OPPORTUNITY EMPLOYER
