MUST HAVE CALIFORNIA LITIGATION EXPERIENCE!!!
ESSENTIAL DUTIES AND RESPONSIBILITIES*
- Prepare accurate and properly formatted correspondence, memoranda and other legal documents from handwritten drafts and transcription software
- Prepare new case reports, run conflict checks, open new files, and prepare check requests
- State and Federal court filing experience a must, including E-Filing
- Create tables of contents and tables of authorities
- Prepare government documentation or closing materials, as appropriate for practice of team attorneys
- Daily time entry, as directed by individual team members
- Prepare client billing, including review and edit of proformas as directed by billing attorney, preparation of cover letters, copying/scanning and mailing/emailing finalized bills to client and Accounting Department
- Organize, scan, copy, fax and/or file legal documents in both paper files and in document management system, as appropriate
- Schedule depositions, hearings, and meetings, organizing court reporters, conference rooms, catering and coordinating schedules as appropriate for practice of team attorneys
- Facilitate the meeting of deadlines by keeping multiple agendas/calendars and provide timely reminders
- Answer telephone calls, take notes/messages and redirect calls as appropriate
- Coordinate travel arrangements for attorneys
- Process reimbursements and vendor invoices
- Maintain client lists, contact lists and other electronic databases
MINIMUM QUALIFICATIONS
Knowledge/Skills/Abilities:
- Knowledge of and proficiency in current office technology, including but not limited to, the MS Office Suite (Outlook, Word, Excel, PowerPoint)
- Ability to type at least 60 wpm with a high degree of accuracy
- Ability to work in a team environment with both attorneys and other colleagues
- Ability to effectively communicate both verbally and in writing
- Detail oriented with ability to handle multiple projects simultaneously and meet deadlines
- Flexibility in daily schedule to meet Firm’s needs during periods of heavy workload or special projects; availability to work scheduled overtime, as needed
Education:
Minimum high school diploma or equivalent; college degree a plus, but not required.
Experience:
Minimum of 5 years of legal secretarial experience in a relevant practice area, with at least 2 years of experience supporting a billing attorney.
