Summary
An HR Administrative Assistant is responsible for providing administrative support to other HR professionals by documenting staff changes, performance reports and communications. This position needs to be a master multi-tasker with excellent communication skills and an upbeat attitude. Also, this position should be able to assist management and all visitors to the company by handling office tasks, providing polite and professional assistance via phone, mail, and e-mail and generally being a helpful and positive presence in the workplace.
The position should be classified as “at-will” exempt employee of company for administration of payroll, benefits and other terms and conditions of employment.
Essential Duties and Responsibilities
- HR duties:
- Have knowledge of federal/state laws and regulations.
- Assist with day to day operations of the HR/Admin function and duties.
- Assist with HR assistant manager’s tasks when needed/urgent.
- Ensure employees follow all policies and procedures.
- Translate between English and Spanish formally.
- Assist in handling employee requests regarding HR issues, rules and regulations.
- Assist in maintaining compliance with OSHA, federal and state employment laws and regulations.
- Recruit temporary employees.
- Record/maintain HR related data/information.
- Conduct new hire orientations.
- Document and organize all HR-related issues.
- Assist with employee injury and workers comp claims.
- Support HR department with internal and external HR-related inquiries or requests.
- Assist in improving workplace safety.
- Revise and maintain Employee Handbook.
- Help prepare/conduct company welfare events, and coordinate training sessions.
- Administrative duties:
- Receive incoming calls.
- Provide general support to visitors and employees.
- Receive office packages/mail.
- Organize and file incoming invoices.
- Receive and organize payment checks.
- Verify corpote credit card statements.
- Purchase/maintain office and break room supplies.
- Maintain cleanliness of company rest rooms on a daily basis.
- Schedule IT support.
- Anticipate the needs of others in order to ensure their seamless and positive experience.
Supportive Duties and Responsibilities
- Handle Workers’ compensation claims as a backup.
- Perform other duties as assigned.
Requirements
- Associate’s Degree in a related field.
- 1-2 years of work experience in administration field
- Bilingual English-Spanish (Speak/Read/Write)
- California Driver license & Ability to drive
- Highly computer literate with capability in email, MS Office and related business and communication tools.
Qualifications/ Skills
- Excellent confidentiality skills
- Excellent communication/interpersonal skills
- Management skills
- Strong organizational skills
- Understanding skills
- Problem solving skills
- Excellent Time management skills
- Cultural awareness and sensitivity
- Patience skills
- Independence
- Quick learner
- Creativity
- Dependability
- Excellent listener
- Flexibility/Thinking skills
- Meticulous attention to detail.
Work Environment
The work environment characteristics described here are representative of the employee encounter while performing the essential and supportive functions of this job. While performing the duties of the job, the employee is primarily working in an office atmosphere. The employee is occasionally near moving mechanical parts, under extremely hygienic, high humidity, cold or hot conditions on slippery floor when monitoring employee and production procedures in the warehouse area.
Working Conditions
* Works Monday through Friday 10:00 a.m. – 3:00 p.m.
* May be required to work overtime.
* Is not eligible for health insurance benefits, vacation and 401k benefits.
