Russell Tobin is currently seeking an Administrative Assistant to support our client. This is an excellent opportunity to work with a dynamic team and gain valuable experience in the banking industry. Potential to extend or convert for the right candidate. Apply today for consideration!
Job title: Administrative Assistant
Location: New York, NY
Duration: 6months
Pay rate: $24-$25.36/hour
Position Description:
The Administrative Assistant will support IT executives within IT Strategy & Governance.
The ideal candidate will have a minimum of 5 years administrative support experience in a fast-paced environment, preferably financial services. The candidate will have a keen sense of urgency and have ability to prioritize and pivot between tasks. He/she will have a positive can-do attitude with strong attention to detail.
Responsibilities:
Manage complex calendars, including scheduling internal/external meetings and calls, while proactively resolving conflicts; coordinate extensive meetings with efficiency and detail, communicating clearly to explain conflicts and need to re-prioritize
Serve as a gatekeeper to executives, proactively managing schedules for best use of time
Liaise with other administrative assistants to schedule collaborative meetings; provide back-up to other assistants when needed
Coordinate domestic and international travel arrangements, including flights, accommodations, and ground transportation
Manage expense reporting and reimbursement processes, ensuring adherence to company policies
Coordinate and support special projects and initiatives, collaborating with cross-functional teams
Coordinate events, team meetings; off-sites/on-sites
Perform ad hoc projects as needed
Maintain confidentiality of all sensitive and confidential issues
Competencies:
5 years of administrative assistance experience
Proven ability to take initiative, determine priorities and exercise strong judgement
Exceptional organizational and time management skills, with the ability to prioritize tasks effectively and meet deadlines
Highly Proficient in Microsoft Office Suite – including Outlook, PowerPoint, Excel and Teams as well as WebEx or other video conferencing tools
Experience with Concur or similar for travel and expense management
Superior communication skills, both written and verbal
Ability to take initiative and proactively close loops
Handle highly sensitive and confidential information with discretion and professionalism
Collaborative/teamwork attitude
Skills:
Required
ADMINISTRATIVE SUPPORT, FINANCIAL SERVICES, TIME MANAGEMENT, EXCEL, MICROSOFT OFFICE
Additional
SCHEDULING, VIDEO CONFERENCING, WEBEX, TRAVEL ARRANGEMENTS, MICROSOFT POWERPOINT, EXCELLENT WRITTEN AND VERBAL COMMUNICATION SKILLS, GOVERNANCE
BENEFITS DISCLOSURE
“Russell Tobin offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.”
