**Job Title:** Administrative Assistant
**Location:** New York, New York
**Company:** Expansion Family Office
**About Us:**
Expansion Family Office is a dynamic family office specializing in real estate and venture capital investments. We pride ourselves on our innovative approach and commitment to excellence in managing a diverse portfolio. We are offering an opportunity for someone who is truly looking to grow and take on more responsibility within a forward-thinking environment.
**Position Overview:**
The Administrative Assistant will play a crucial role in providing comprehensive support to the COO, CFO, and Chief of Staff. This role is ideal for someone who is detail-oriented, resourceful, and skilled in managing a variety of tasks. The successful candidate will handle a wide range of administrative duties, allowing our executives to focus on strategic priorities and key business activities.
**Key Responsibilities:**
1. **Executive Support:**
- Manage and prioritize schedules as instructed by the Chief of Staff including coordinating meetings, appointments, and travel arrangements.
- Prepare and organize various types of materials.
- Take minutes during meetings and ensure timely follow-up on action items.
-Work as a liaison between parties within the organization.
2. **Document and Project Management:**
- Assist in the preparation and processing of financial reports, presentations, and other documentation.
- Manage and track project deadlines and deliverables, ensuring timely completion of tasks.
-Coordinate printing of various types of leases on a monthly basis.
3. **Office Administration:**
- Oversee office supplies and equipment, ensuring the office environment is well-maintained and efficient.
- Handle various administrative tasks such as filing, data entry, and maintaining records.
4. **Special Projects:**
- Support the execution of special projects as directed by the COO, CFO, and Chief of Staff.
- Conduct research as needed by the CFO.
5. **Confidentiality and Compliance:**
- Handle sensitive information with discretion and maintain confidentiality at all times.
- Ensure adherence to internal policies and procedures.
**Qualifications:**
- Bachelor’s degree or equivalent experience in business administration, finance, or a related field.
- Minimum of 2 years of experience in an administrative support role, preferably within a family office or similar environment.
- Strong organizational and time-management skills, with the ability to multitask and prioritize effectively.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with office management software.
- Ability to work independently and as part of a team, demonstrating initiative and problem-solving skills.
- Strong attention to detail and commitment to accuracy.
- Adaptable and able to thrive in a fast-paced, evolving environment.
**Additional Information:**
- This role will sit in the new office 5 days a week.
- We are offering an opportunity for someone who is truly looking to grow and take on more responsibility.
-Full Benefits
**How to Apply:**
Interested candidates should submit their resume detailing their relevant experience and interest in the position to zbrucker@expansiongrp.com with the subject line “Administrative Assistant Application – [Your Name].”
**The Expansion Group Inc. is an equal opportunity employer and welcomes applications from all qualified individuals.**