Job Title: Project Coordinator
Summary: The Project Coordinator plays a crucial role in facilitating engineering and construction projects by collaborating with the Project Manager and project team. This role involves coordinating internal and external communications, managing project documentation, and ensuring timely execution of project requirements. The Project Coordinator is responsible for preparing reports, organizing meetings, managing training programs, and handling project closeout activities.
Key Responsibilities:
- Information Dissemination: Facilitate the dissemination of information to vendors, suppliers, clients, and project teams as part of the communications and project management process.
- Question Resolution: Resolve questions regarding the project by researching and providing appropriate answers.
- Documentation: Prepare and present meeting notes, presentations, and tables utilizing Excel, PowerPoint, Access, and other programs.
- Project Setup: Manage project set-up preparation and compile documentation updates.
- Monitoring & Reporting: Monitor project deadlines and benchmarks; support the presentation of monthly progress reports covering action items and updates.
- Meeting Coordination: Plan, coordinate, and facilitate on-site and off-site meetings including project orientation, training, stakeholder meetings, team meetings, and periodic reviews.
- Training Coordination: Coordinate required training programs and records for project personnel to ensure compliance.
- Document Management: Obtain physical sign-offs of project documents and maintain electronic and paper files.
- Financial Verification: Verify accuracy and compliance of bills/invoices, trip tickets, and expense reports; process items in a timely manner.
- IT Resource Management: Manage IT resources for project offices and staff by coordinating with internal support departments.
- Reporting: Provide follow-up reports on accounts receivables and unbilled issues; compose project cost forecast updates; run PPS reports.
- Expense Investigation: Investigate project expenses not billed to the client and report findings to the Project Manager.
- Contract Assistance: Assist the Project Manager in the preparation of client contracts and sub-contracts.
- Procedure Development: Develop procedures pertaining to internal project requirements.
- Other Duties: Perform other duties as assigned and comply with all policies and standards.
Job Requirements:
- Education & Experience:
- Bachelor’s Degree in a related field with 8 years of experience; or
- Associate Degree in a related field with 10 years of experience; or
- High School Diploma/GED with 11 years of experience
- Skills & Competencies:
- Ability to work independently with accuracy, reliability, organization, and problem-solving skills.
- Advanced knowledge of Microsoft Word, Excel, Access, and PowerPoint.
- Excellent organizational skills, attention to detail, and communication skills.
- Ability to handle multiple tasks and communicate effectively with all levels within an organization.
Additional Experience:
About Eight Eleven Group: Eight Eleven Group is an equal employment opportunity (EEO) employer. We provide equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, national origin, age, sex, citizenship, disability, genetic information, gender, sexual orientation, gender identity, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state, and local laws.
