We are seeking a vibrant and motivated Assistant Office Manager to join our fast-paced creative agency! This full-time role will assist both our Trade Advocacy and Operation teams with their day-to-day administrative and marketing tasks.
WHO ARE WE?
We are Sidecar, a full-service creative agency on a mission to turn heads and fill glasses for some of the world’s best drinks brands. As drinks marketing specialists, we work alongside clients to help them navigate the cluttered back bars and bar carts of the world. Whether the need is global, regional, or local, we build customized solutions based on our clients’ unique brand challenges.
Our agency is made up of people you’d want to have a drink with! We’re fun-loving, hard-working, free-thinkers with diverse backgrounds and skills. We value building relationships, and as an independently owned-agency, we are proud to offer an informed and honest voice at every table or bar.
The drinks industry demands a specialist approach. At Sidecar, drinks are all we do.
IS THIS YOU?
- A driven project manager with a solutions-oriented mind and a creative heart who can manage day-to-day administrative and marketing tasks with impeccable organizational skills and attention to detail.
- A go-getter who enjoys rolling up their sleeves and getting involved in different parts of the business, be it planning office events, developing and managing social content, or auditing internal documents.
- A team player who loves helping others and contributing to our dynamic and very supportive workplace.
ROLE RESPONSIBILITIES
Provide day-to-day support for our Trade Advocacy Leaders and Brand Ambassador team (60%):
- Administrative - Dedicate 1-2 hours daily to auditing information in our reporting software and working with our Brand Ambassadors to correct any issues; vendor setup and management, and event photo management.
- Finance - Track, audit, and process invoices and expense reports. Work with our Brand Ambassadors to ensure their weekly reporting is accurate and on time.
Provide day-to-day administrative and marketing support for our Operations team (40%):
- Marketing - Assist with research and brief writing, maintaining databases, supporting agency social/digital channels, and helping with award submissions.
- Recruitment - Write/edit job descriptions, post new roles, review applications and schedule interviews.
- Operations - Support all three office locations and remote employees, by ordering office supplies, organizing employee travel, preparing for and assisting with the onboarding of new hires.
- Office Culture - Help build and maintain office culture by tracking and celebrating birthdays, planning office events and happy hours, assisting in planning the annual outing, and brainstorming other employee engagement opportunities.
QUALIFICATIONS
- 1-2 years of work experience; administrative, marketing and/or agency experience is a plus
- Exemplary organizational skills, attention to detail, with strong verbal and written communication skills
- A self-starter with the ability to work independently while having a team-player mentality
- A multitasker with the ability to juggle several tasks at one time while also meeting tight deadlines
- Tech savviness - comfortable with office equipment and technology and quick to learn new tech
- An eye for design - the ability to visualize and implement design-forward thinking
- A glass-half-full personality - a resiliently positive attitude is key to the Sidecar ethos
Applicants must be 21+ and legally authorized to work in the U.S.
IT WOULD BE THE CHERRY ON TOP IF YOU ALSO HAVE…
- Experience in social content development and management
ANNUAL SALARY & COMPENSATION
- $50,000 - $60,000 (based on qualifications and experience)
OUR BENEFITS
Sidecar offers a competitive compensation package that includes:
- Medical, Dental, Vision, Life Insurance, Short-Term & Long-Term Disability, FSA, HSA
- 401(k) Match
- 23 Personal PTO Days plus Paid Holidays
- Paid Sick Time
- Partial phone reimbursement
- Monthly cultural stipend
