Our client is a renowned research and care facility with a focus on corporate social responsibility that needs a Facilities Coordinator who is highly organized with exceptional follow-through to be the central point of contact for all things related to the properties.
Job Description - With both customer service skills and excellent attention to detail, the Facilities Coordinator will work with on-site team members to manage work orders for the proper maintenance and care of each facility. While visiting the facilities in the area, the Facility Coordinator will proactively manage facility improvements and provide management with the necessary data for future planning and expansion. The Facilities Coordinator possesses excellent communication skills while working with vendors and internal team members to ensure the timely and quality completion of work orders. Additional responsibilities for the Facilities Coordinator include the following:
Responsibilities Include:
- Open new work orders, dispatch appropriate team members and ensure the high quality completion of all work orders.
- Close work orders while working closely with on-site team members to ensure quality resolution and provide feedback to vendors and maintenance teams.
- Resolve technical and logistical facility issues with a highly proactive and can-do attitude.
- Assist Facilities Manager with coordinating service providers for the maintenance and engineering.
- Facilitate new furniture requests and research furniture availability within the system and order as necessary while managing expenses and budget line items.
- Support the Facility Manager with meeting planning, materials, schedules, and welcome packets.
- Prepare and maintain distribution lists for facilities throughout the Bay Area and update database with current facility, personnel, and logistics data.
Position Requirements
- 5 years of progressive Administrative and Facility experience working with multiple sites.
- Highly proficient in MS Word, Excel, Outlook, and CRM systems.
- Excellent customer service skills and ability to complete projects timely and with high quality – we need a Facility Coordinator with excellent follow through!
- Ability to manage multiple projects, prioritize as necessary and leverage resources throughout the organization.
- Exceptional problem solving, written, and verbal communication skills.
Education
- Bachelor's degree is preferred and related work experience.
Benefits
- PTO, PST, Medical, Dental, and Vision
Compensation
