Midsize Law firm seeks a Billing Coordinator!
Responsibilities:
- Prepare and process monthly and transactional client billings in draft and final form (manual and electronic) using the billing system. Requires ability to execute complex bills in a timely manner.
- Process modifications/adjustments to transactions identified on proformas (pre-bills).
- Respond to and resolve billing inquiries from attorneys, secretarial staff, and management team.
- Maintain accurate billing rates and arrangements, billing addresses, and billing status. Review and understand clients fee structures.
- Maintain and update special instructions related to billing attorneys' needs in generating their bills and to client billing guidelines.
- Work closely with Accounts Receivable and Collections staff to provide clients, attorneys, and assistants with up-to-date and accurate billing information. Field inquiries relating to WIP and A/R.
- Monitor status of billing, i.e., what has been returned for drafting and finalizing and be proactive in ensuring that assigned billing attorneys submit their billing on a timely basis.
- Assist with new matter intake and maintenance of master files in the billing system.
Secondary Responsibilities:
- Special projects and assignments as requested.
Job Specifications
- Education: Associate college degree or higher with a concentration in accounting, business, or related field.
- Experience: Minimum of 5 years of billing experience in a law firm environment.
- Skills and Abilities: Position requires a dependable, detail-oriented team player with a "willing" attitude and excellent communication skills.
- Must be responsible, organized, and able to think analytically and prioritize work.
- Able to effectively interact and communicate professionally with attorneys, secretaries, and staff.
- Able to work well both independently and within a team, demonstrate a strong work ethic, and function effectively in a fast-paced environment.
- Technological Skills: Prior experience with Elite Enterprise, 3E, or equivalent billing software, web-based electronic billing experience, proficient in Microsoft Excel and Word.
