Job Title: Membership Coordinator, Greater West Plains Area Chamber of Commerce
Reports to: Executive Director
The Greater West Plains Area Chamber of Commerce is dedicated to supporting local businesses and fostering a thriving economic environment in our community. We serve as a voice for our members, advocate for business-friendly policies, and offer resources to help businesses grow and succeed.
We are seeking a proactive and organized Membership Coordinator to provide comprehensive support to the Chamber's leadership team. The ideal candidate will possess excellent communication skills, knowledge of the West Plains community, a strong attention to detail, and the ability to manage multiple tasks in a fast-paced environment. This position serves as the most frequent contact with Chamber Members and the general public. Key responsibilities include, but are not limited to:
· Manage the Executive Director’s calendar, including scheduling meetings, appointments, and travel arrangements. Prepare meeting agendas and minutes.
· Serve as the primary point of contact for internal and external communications. Draft correspondence, reports, and presentations as needed, as well as designing and scheduling electronic communications to members.
· Plan and execute Chamber events, including (but not limited to) luncheons, after-hours events, ribbon cuttings, open houses, workshops, networking functions, and community outreach initiatives. Coordinate logistics, manage RSVPs, and communicate with vendors.
· Assist with membership inquiries, onboarding new members, and maintaining membership records. Support membership engagement initiatives.
· Conduct research on local business trends, legislative issues, and community needs. Prepare reports and presentations for board meetings and other stakeholders.
· Oversee office operations, ensuring that supplies are stocked and the workspace is organized. Assist in maintaining the Chamber’s website and social media presence.
· Accurately record all transactions involving payments and/or petty cash as well as compiling and delivering all bank deposits. Accurately and openly communicate with Chamber accounting firm.
· Serve as office assistant and receptionist, setting the tone in assisting visitors and callers as efficiently as possible.
· Work closely with staff and volunteers to support various Chamber initiatives and projects. Foster positive relationships with members and the community.
· Other duties as deemed necessary by the Executive Director.
Qualifications:
· 3+ years of experience as an executive assistant or in a similar administrative role.
· Proficient in Microsoft Office Suite familiarity with project management tools.
· Excellent written and verbal communication skills.
· Ability to prioritize tasks and manage time effectively.
· Strong problem-solving skills and attention to detail.
· A positive attitude and a willingness to learn.
What We Offer:
· Competitive salary and benefits package.
· Opportunities for professional development and growth.
· A dynamic and supportive work environment.
· The chance to make a positive impact in the local business community.
Interested candidates should submit a resume and cover letter outlining their qualifications and experience to jessica@wpchamber.com. Position will remain open until filled. First date of consideration is October 11, 2024.
The Greater West Plains Area Chamber of Commerce is an equal opportunity employer and welcomes applicants from all backgrounds. We look forward to hearing from you!
