Job Overview:
The Accounting Clerk in the Contracts Department is responsible for managing financial records related to contract transactions, ensuring accuracy in billing and payments, and supporting contract administration. This role involves detailed data entry, financial reporting, and coordination with various departments to ensure compliance with contract terms.
Key Responsibilities:
Contract Administration:
- Review and process contract-related invoices and payments.
- Maintain accurate records of contract agreements, amendments, and associated financial transactions.
- Assist in the preparation of financial reports related to contract performance and compliance.
Financial Recordkeeping:
- Enter financial data into contract systems accurately and timely.
- Reconcile accounts and resolve discrepancies related to contract billing and payments.
- Prepare and maintain detailed spreadsheets for contract-related financial information.
Billing and Payments:
- Process and track contract billing cycles, including issuing invoices and following up on overdue payments.
- Verify contract payment terms and conditions, ensuring compliance with contractual obligations.
Data Entry and Documentation:
- Maintain comprehensive documentation for all contract-related financial transactions.
- Update and manage contract data in accounting and contract management systems.
Communication and Coordination:
- Collaborate with contract managers and other departments to resolve contract-related financial issues.
- Provide support during audits and assist in gathering necessary documentation.
Compliance and Accuracy:
- Ensure adherence to company policies and industry regulations related to contract accounting and financial practices.
- Perform regular audits of contract financial records to ensure accuracy and compliance.
Qualifications:
- Associate’s degree in accounting or related field preferred.
- Proficiency in MS Office Suite (Excel, Word).
- Strong attention to detail and accuracy in data entry.
- Good organizational and time-management skills with the ability to handle multiple tasks simultaneously.
- Effective communication skills and the ability to work collaboratively with team members and other departments.
Preferred Qualifications:
- Knowledge of basic accounting principles and practices.
Working Conditions:
- Full-time position with standard office hours.
- Office environment with potential for occasional overtime during peak periods.
Equal Opportunity Employer:
Monte R Lee & Company is an equal opportunity employer and values diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.
