Administrative Assistant – Legal & Compliance Team
A global investment firm is looking for a highly detailed and solution oriented Administrative Assistant to support up to 6 Attorneys on their Legal & Compliance team. This is a wonderful opportunity to supporting a dynamic team responsible for regulatory and legal matters across this highly prestigious firm with an employee-centric culture.
Salary commensurate with experience: $80k- $120k base + paid OT + discretionary bonus + fully paid benefits
Location & Hours: Midtown NYC, onsite 4 days/week working generally 8am-6pm
Responsibilities include:
- Scheduling and preparing attorneys for meetings, setting up conference calls, creating expense reports and managing correspondence.
- Facilitating the vendor contract and non-disclosure agreement review and approval process.
- Document and data management, with a focus on database organization.
- Tracking issues and projects.
- Serving as a gatekeeper for the team.
- Organizing team building events.
- On occasion, organize and schedule domestic and international travel and prepare related itineraries.
- Managing the document signature process.
- Organizing and logging vendor contracts and non-disclosure agreements.
- Legal bill tracking, arranging for follow-ups with law firms and working with accounting and the firm’s e-billing system.
- Helping the department prepare for SEC examination.
- Creating PowerPoint presentations for training sessions and Board of Directors meetings, compliance trainings, meeting materials, etc.
QUALIFICATIONS:
- An undergraduate degree
- A minimum of 5 years of relevant administrative work experience, financial services experience preferred
- Strong knowledge of Microsoft Word, Excel, Outlook and PowerPoint.
- Clear and direct communication skills, both verbal and written.
- Proactive nature
- Very strong attention to detail
Please submit your resume to apply!
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