The Assistant Vice President will join the Operations team within the Corporate & Technology Services department. This role involves overseeing the supplier lifecycle management, including procurement and contract oversight, as well as budget management and expense forecasting for a departmental budget exceeding $70 million. The selected candidate will report to the Operations Manager and collaborate closely with colleagues across various departments such as Finance, Tax, Accounting, Expense Management, and Information Solutions, as well as with external service providers to ensure smooth department operations.
Key Responsibilities:
- Design, implement, and oversee a comprehensive global technology procurement program.
- Establish and execute standardized processes for purchasing and procurement throughout the department.
- Negotiate, manage, and review low-risk contracts in alignment with the organization's standard terms and conditions.
- Analyze department contracts to ensure timely renewals and favorable terms.
- Oversee the invoice process to guarantee timely expense payments, preventing service disruptions.
- Cultivate and manage vendor relationships within Technology Services through effective procurement and contract strategies as part of the Vendor Management program.
- Administer the departmental budget, monitor trends, analyze variances, and collaborate with department leads to recommend corrective measures for achieving financial targets.
- Ensure robust financial management through budgeting, expense forecasting, departmental spending oversight, and various ad hoc analyses.
- Comprehend the factors influencing departmental expenses and identify avenues for cost savings and process enhancements.
- Deliver business intelligence on departmental operations, including expense allocations, performance metrics, and growth drivers.
- Foster collaboration with departments, stakeholders, cross-functional teams, and suppliers to build strong relationships and ensure adherence to the Vendor Management program.
- Act as a strategic partner within the department regarding supplier lifecycle management, encompassing procurement, contracts, expense management, and budgeting processes.
Qualifications:
- 8-10 years of pertinent experience in procurement, finance, accounting, and supplier management.
- Advanced proficiency in budget management and forecasting.
- Strong analytical abilities to interpret financial data effectively.
- Experience managing procurement processes, including commercial negotiations and supplier relationship management.
- Proven ability to manage multiple priorities and deadlines while independently driving projects to completion.
- A solid history of engaging and managing stakeholders across various levels and functions.
- Proficient in Microsoft applications such as Excel, PowerPoint, and SharePoint.
- Familiarity with financial planning and analysis software like Workday is advantageous.
- Prior experience in IT purchasing is a plus.
Personal Attributes:
- Exceptional project management and organizational skills with meticulous attention to detail.
- Proactive with a strong work ethic.
- Responsible and dedicated.
- Excellent interpersonal, verbal, and written communication skills.
- Able to thrive under pressure and meet tight deadlines.
- Adaptable and team-oriented, exhibiting strong integrity and professionalism.
