A prominent venture capital and growth investment firm is in search of a highly organized and detail-oriented Executive Assistant to facilitate the establishment of a new office set to open in 2025. Initially, the position will be remote, transitioning to an in-office role three times a week.
- Calendar Management: Oversee a dynamic and ever-changing calendar for three executives, including booking all domestic and occasional international travel (both personal and business).
- Meeting Coordination: Help with local events such as running small dinners, happy hours etc. to help build the client's presence in the founder community and hopefully drive deal flow.
- Time Management: Handle multiple requests for the Executive’s time, using strong judgment in prioritizing requests.
- Presentation Management: May assist in building and updating company presentations, collaborating with cross-functional leadership teams on an as needed basis.
- Adaptability: Thrive in a fast-paced, constantly evolving environment.
- Office Management: Help to launch a new office in Palo Alto with regards to set up, facilities, vendor management, and running the office smoothly in terms of operational needs.
About You:
- Education & Experience: BA/BS or equivalent experience, with minimum of 10+ years of experience as an Executive Assistant supporting senior executives including having some office and or operations experience.
- Skills: Exceptional communication and interpersonal skills, with excellent calendar management capabilities. Proficiency in G Suite, Slack, Zoom, and generally technology savvy.
- Attributes: A proactive, creative problem solver who can anticipate needs and work with limited supervision. Strong self-starter with the ability to maintain high levels of confidentiality. Able to adapt to ambiguity and work outside normal business hours when necessary.
- Networking: Ability to build strong relationships and a personal network throughout the company, both in-person and remotely.
This is an exciting opportunity for someone looking to make a significant impact by directly supporting an exciting team that is small and mighty!
