Well respected Patent and IP Law Firm seeks a legal assistant supporting attorneys and paralegals in litigation.
SPECIFIC JOB DUTIES:
- Review and maintain attorney docket, anticipate upcoming deadlines; prepare required documents for attorney review, provide exceptional support to facilitate timekeeper workflow and increase timekeeper efficiency
- Prepare and format draft documents, including answers, discovery documents, motions, correspondence and memos
- Assist case team with the various aspects of the briefing process including proper formatting, generating Table of Contents and Table of Authorities when necessary
- File documents electronically in various courts
- Maintain several electronic Blackbooks (Casewebs) with pleadings and discovery
- Track project timelines and manage deadlines
- Coordinate attorney calendars, organize meetings, and arrange travel and generate expense reports
- Coordinate agendas, schedules and other details for client/association events
- Coordinate and calendar depositions with all parties involved
- Format and edit complex documents accurately and efficiently based on detailed and general instruction using Microsoft Word
- Implement scheduling priorities based on both detailed and general instructions
- Enter, review and release time entries
- Perform administrative tasks for attorneys and litigation team, requiring knowledge of the litigation practice area and an understanding of procedures with minimal supervision
- Provide general assistance to support the litigation team and projects when needed
KNOWLEDGE, SKILLS AND ABILITIES:
- Minimum of 5 years of Litigation experience.
- High school diploma or general education degree required, Associates or Bachelor’s degree is preferred.
- Knowledge of Microsoft Office Suite (Word, Excel, and PowerPoint).
- Ability to maintain a high level of accuracy, superior attention to detail and strong organizational skills.
- Ability to facilitate clear and concise communication with others in a positive manner.
- Ability to work with others effectively in a team that encourages diversity of thought and innovation.
- Ability to maintain a professional demeanor, exhibit sound judgment, maintain confidentiality and use discretion.
- Ability to exhibit problem-solving skills and demonstrate initiative and accountability.
- Ability to thrive in a dynamic fast paced environment with fluidity amidst multiple projects, shifting priorities and competing deadlines.
- Ability to adapt and accept changes in job responsibilities based on the strategic goals of the firm.
- Flexibility to adjust hours as necessary in order to satisfy the essential functions of the position.
