Position: Receptionist / Office Assistant (PART TIME role, at 20 hours a week).
Our client, a Prominent Venture Capital firm is currently seeking a Receptionist / Office Assistant for their downtown Manhattan office in New York. This person will be the first point of contact for all guests, including high-profile investors and clients. This person will be responsible for managing the flow in and out of the office and its conference space. This person will act as an information resource to employees and their guests and will work hand in hand with the Investor Relations, Investment and Solutions teams in an effort to maintain the highest possible level of client service for our guests. This person will also work directly with the building management and facilities teams on issues of communication with building management, security access, and the ongoing and various needs of common areas.
The ideal candidate needs to be very proactive, hospitable, polished, professional, comfortable interfacing with the executives daily and capable of multitasking in a fast paced environment. Must be highly organized, a good communicator, and proficient in Microsoft Office (Excel, PowerPoint, Outlook). Candidates must be able to work independently and with little direction.
Other administrative duties include:
- Liaising with domestic and international offices while managing a multi-line phone system
- Directing external and internal communications
- Coordinating and ordering lunch daily as well as catering services for scheduled conference room meetings as needed
- Assist in ordering, receiving, stocking and distributing kitchen and office supplies
- Prepping conference rooms for meetings and ensuring conference room and kitchen tidiness.
- Run errands and ad hoc projects as needed (e.g., name tag assembly, printing meeting materials)
- Support the back office while Executive Assistants are out of the office
- Conducting specialized research projects
- Completing basic clerical tasks and special projects as needed
