This contract position will be 4 hours a day, 5 days a week and fully onsite in San Diego, Ca.
- 6 month contract (possible extension)
Summary:
Responsible for providing administrative support to leadership and general office support.
Job Duties:
- Performs general reception including welcoming visitors, and accepting deliveries
- Assists with site and leader calendar management, such as scheduling meetings and events
- Responsible for coordinating and managing logistics for meetings and events as assigned, including the coordination, set-up and cleanup of catering
- Processes expense reports, purchase orders and manages credit charges for the San Diego office and/or executives.
- Creates, and edit documents, correspondence and agreements using company approved templates
- Provides support and coverage for Executive Assistant in the Los Angeles corporate office, as needed
- Manages and orders office and kitchen supplies
- Maintains supplies and manages in and outgoing mail and packages
- Ships, receives and distributes delivered mail and packages
- Orders and coordinates pick-up of records for off-site retention
- Coordinates with HR to distribute employee promotional items (ex. new hire swag, employee gifts)
- Interfaces with the property landlord and Facilities and IT staff; provides assistance as needed
- Supports the coordination of building and maintenance issues for general repair and updates
- Sets up desks and offices for new employees; issues office keys (using key log); facilitates office and/or cubicle moves
- Assists with onboarding and offboarding tasks as needed
Education/Skills:
- Position requires a high school diploma and a minimum of 2 years of related experience.
- Proficiency with Adobe and MS Office, including Outlook, Excel, Word, PowerPoint, and Teams.
- Experience working in a biotech environment preferred but not required.
- Strong client focus, dedicated to meeting the expectations and requirements of internal customers
