Our client, a prestigious family office with nationwide operations, is seeking a detail-oriented and highly organized People Systems Coordinator. This role is pivotal in managing and optimizing HR systems and processes across the organization. The ideal candidate is someone who is people-focused, yet excels in managing data and ensuring precision in every task. If you're passionate about supporting teams through efficient systems, love solving process-related challenges, and thrive in a fast-paced, highly detailed environment, this is an exciting opportunity to make a meaningful impact. We're looking for someone who can communicate effectively across all levels, is resourceful in helping employees with their questions, and enjoys the structure that comes with improving operational efficiency.
This is an fully onsite role based in our Tribeca office and requires a hands-on approach to managing employee inquiries and helping implement organizational changes.
Key Responsibilities:
- HRIS Management & Support: Maintain and support the organization’s HRIS, ensuring data accuracy and integrity. Assist with system updates, troubleshooting, and reporting.
- Process & Protocol Implementation: Oversee the implementation and adherence to people-related processes and protocols across all offices. Collaborate with teams to ensure efficient workflows and seamless integration of HR systems.
- Payroll & Timekeeping Support: Assist with payroll tasks, focusing on vacation accruals, timekeeping, and related payroll inquiries. Help staff understand and navigate time management systems and payroll procedures.
- Onboarding & Offboarding Coordination: Support the onboarding and offboarding processes by managing system updates, coordinating with relevant departments, and ensuring smooth transitions for new hires and departing staff.
- Training & Employee Support: Assist with the organization and delivery of HR systems training. Serve as the go-to person for employee questions regarding HR protocols, system usage, and company policies.
- Policy Distribution & Communication: Manage the distribution of company memos, policy updates, and other internal communications related to HR operations. Act as a communication hub for important organizational updates and changes.
- Employee Relations & Support: Act as a central contact for employees, helping to address inquiries, provide guidance on organizational changes, and ensure that employee needs related to systems and processes are met efficiently.
Qualifications:
- Bachelor’s degree in Business Administration, Human Resources, or a related field preferred.
- 3-5 years of experience working with HRIS systems, payroll support, and employee operations.
- Strong organizational skills and a keen eye for detail, ensuring accuracy in systems and processes.
- Excellent communication skills, with the ability to interact effectively across all levels of the organization.
- Knowledge of payroll systems, vacation accruals, and timekeeping protocols.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and HRIS platforms.
- Ability to thrive in a dynamic, fast-paced environment, and handle sensitive information with discretion.
- Prior experience in a family office or working with UHNW clients is a plus.
Key Attributes:
- Problem-solver with a proactive approach to identifying and resolving issues.
- Team-oriented with the ability to work collaboratively with HR, payroll, and operations teams.
- Adaptable and flexible, with a commitment to ensuring the smooth running of people operations.
- Professional and discreet, with a strong commitment to confidentiality and integrity.
This is an exciting opportunity for a People Systems Coordinator to work within a dynamic family office and contribute to the efficiency and success of their operations. If you have a passion for people systems and processes, apply today!
Compensation Range is $85,000-$110,000 plus health benefits and 401K.
