Budget Clerk
Primary Purpose:
Perform general bookkeeping and maintain campus financial records, including department activity funds.
Education/Certification:
- High school diploma or GED
Special Knowledge/Skills:
- Knowledge of bookkeeping principles and practices
- Proficient in keyboarding, 10-key numerical data entry, and file maintenance
- Ability to use software to develop or maintain spreadsheets and do word processing
- Ability to maintain accurate and auditable records
- Ability to work with numbers in an accurate and rapid manner to meet established deadlines
- Effective organizational, communication, and interpersonal skills
- Bilingual- Spanish (oral and written) preferred
Experience:
- Previous accounting or bookkeeping experience
- Skyward software knowledge preferred
Major Responsibilities and Duties:
Accounting
1. Maintain complete and systematic records of campus financial transactions according to established procedures and generally accepted accounting principles.
2. Process and account for all money generated and distributed in department activities, including receipt of cash and preparing and making cash deposits.
3. Maintain inventory of departments fixed assets, equipment, and supplies.
4. Work with bank officials to make inquiries and resolve discrepancies in account records.
5. Balance general ledger and subsidiary accounts by reconciling entries.
6. Examine all computerized general ledger transactions for accuracy; make corrections as needed and inform supervisor of problems.
7. Maintain general ledger transactions by transferring subsidiary account summaries
8. Maintain subsidiary accounts by verifying, allocating, and posting transactions.
9. Record details of financial transactions in appropriate journals and subsidiary ledgers.
10. Transfer funds between accounts as directed by finance department.
Records
11. Prepare monthly and other periodic department financial reports.
12. Assist with preparation of financial statements, income statements, and cost reports to reflect financial condition of charter.
13. Assist with department budget preparation.
14. Compile, maintain, and file all reports, records, and other documents as required.
Other
15. Maintain confidentiality.
16. Any and all duties as assigned by your immediate supervisor.
Supervisory Responsibilities:
None.
Mental Demands/Physical Demands/Environmental Factors:
Tools/Equipment Used: Standard office equipment including personal computer and peripherals Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
Motion: Repetitive hand motions; frequent keyboarding and se of mouse; occasional reaching Lifting: Occasional light lifting and carrying (less than 15 pounds)
Environment: May work prolonged or irregular hours
Mental Demands: Work with frequent interruptions; maintain emotional control under stress
This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.
