Office Administrator
Seattle, WA
Contract to Hire
Pay Rate: $30-$34/hr
- Focused support of 3 Teams
- Daily management and coordination of multiple leadership calendars, looking ahead and managing conflicts while anticipating leadership, team, and client needs.
- Coordinating travel arrangements and submitting expense reports, timesheets as necessary.
- Scheduling, coordination and hospitality for client and studio meetings or events
- Budget tracking and reconciliation
- Timecard management and reconciliation
- A high degree of professionalism and confidentiality around sensitive issues
- Composing meeting notes and general correspondence as needed
- Responsible for keeping all employee information current, including contact information and vacation calendars
- Printing/binding/scanning documents as needed
- Technology liaison for the studio (printers, meeting technologies, file share sites, etc.)
- Coordination of packages, deliveries, and incoming mail
- Assist with onboarding new employees into the studio
- Support the annual career development process and programming
- Interfacing and collaboration with various departments within the firm
- Special event planning and logistics for both on-site and off-site events
- Maintain office space
What you will need to Succeed:
- Minimum of 3+ years’ experience in administrative support role
- Previous experience supporting multiple senior leaders
- Strong customer service skills and flexibility are key
- Attention to detail, ability to prioritize, ability to look around corners and plan ahead
- Exceptional communication skills
- Ability to work with a diverse and large group of creative professionals
- Must be detail oriented and highly organized
- Expert computer skills; MS Office—Word, Excel, PowerPoint, Outlook are a must; experience with the full Adobe Suite, SharePoint, MS Teams, MS Project, and other collaboration platforms desired.
- Experience with design/collaboration platforms like Mural and InDesign a plus
Benefits packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.