he Administrative Assistants will provide support to the management team
KEY RESPONSIBILITIES:
- Proactively schedule meetings, external calls, internal team calls/meetings
- Manage outlook calendars and contacts for designated team membersA
- Create and manage POs and e-signatures through Adobe Sign
- Book domestic and international travel
- Arrange catering orders for external lunches and other meetings
- Book conference rooms and set up VC’s for team
- Prepare and submit expense reports using Concur
- Register team for conferences, book hotels, etc.
- Send FedEx, mail, fax, copying, answering phone calls and other general administrative tasks and activities
- Ad hoc projects as assigned
- Provide occasional back-up support to the CIO’s Executive Assistant – this includes scheduling, calendar management, booking travel, reserving conference rooms, OOO coverage etc.
QUALIFICATIONS:
Education:
Experience:
- Minimum of 2 to 4 years supporting senior level executives or a team of professionals p
Other skills/attributes:
- Demonstrate alignment with company values and culture
- Proactive, positive, energetic and enthusiastic personality
- Team player
- Detail oriented with excellent time management and organizational skills
- High levels of integrity and discretion in handling confidential information
- Ability to learn quickly and adapt to change
- Must be an independent worker with the ability to follow direction and the flexibility to change direction when needed
- Able to take ownership of processes and prioritize tasks
- Ability to manage multiple assignments and responsibilities
- Tech-savvy and resourceful
- Advanced knowledge of Microsoft Office Suite
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