Our client is looking for a legal admin assistant with experience with Intapp to transition into a conflicts analyst!
Key Responsibilities:
- Conduct conflict clearance checks for experienced hires including associates, summer associates, and firm-wide staff; checking for potential conflicts of interest.
- Interface with Legal Recruiting during the verification of prior work history, ensuring that new hire forms are thoroughly completed.
- Review resumes and forms, following up with Legal Recruiting as necessary whenever additional information is needed.
- Identify potential conflict concerns regarding new clients and new employees and provide a concise and complete summary of analysis and findings to the Conflicts Attorneys.
- Verify that all searching is complete, consistent, and accurate and that all Firm conflicts procedures have been followed.
- Follow up, give status updates, and serve as a resource to the firm’s Legal Recruiting team, attorneys, and administrators regarding conflict concerns.
- Prepare and finalize documents for new hire orientation.
- Conduct an initial review of the intake form and confirm it complies with the Firm’s internal policies and procedures.
- Conduct a formal conflicts search using standard Boolean logic and performing corporate research. Escalate hits to the Conflicts Attorney(s) as needed.
- Initial review of the engagement letter to ensure accuracy regarding parties, rates, standard language, and format.
- Confirm that all client/matter information recorded in the Firm’s central records is accurate.
- Maintain all electronic client matter records, including attorney allocation changes.
- Assist all Firm personnel by answering questions on the intake process.
- Complete special administrative projects as assigned.
Qualifications
Knowledge or Skills Required
- Strong analytical skills are a must.
- Must have a demonstrated ability to work timely and accurately.
- Proficient in Microsoft Office Suite, particularly Word, Excel, and Outlook.
- Strong people, communication, and multitasking skills, highly organized and detail oriented.
- Ability to work both independently and within a team environment.
- An approach that demonstrates an “ownership” mentality, flexibility, creativity, initiative, tenacity, and a positive attitude.
Educational and Experience Requirements
- Bachelor’s Degree
- Minimum of 2 years of experience within conflicts, IntApp and Aderant experience preferred.
