A partner of Insight Global is looking for an HR Admin to join their team. The HR Admin will be responsible for providing administrative support by handling clerical duties, information tracking, personnel management, and third party vendor relationships. They will work closely with Management and HR. In order to be successful in this position you should be detail-oriented, professional and have excellent written and verbal communication skills.
Responsibilities:
Office Management
- Manage incoming and outgoing correspondence, including emails, packages, and phone calls
- Greet and direct visitors, ensuring a professional and welcoming environment
- Maintain a clean and organized office space
- Order and manage office supplies, tracking inventory and budget
Human Resources Support
- Assist with employee onboarding, including paperwork, benefit enrollment, and orientation scheduling
- Coordinate training sessions and maintain training records
- Support recruitment efforts by scheduling interviews
- Maintain accurate and up-to-date personnel files
Vendor Management
- Manage relationships with third-party vendors for building maintenance and personnel-related services
- Negotiate contracts and ensure timely payment of invoices
- Conduct regular performance reviews of vendors
Event Planning
- Organize company events, team-building activities, and staff lunches
- Coordinate logistics, including venue selection, catering, and equipment rentals
- Manage event budgets and post-event evaluations
Reporting and Documentation
- Prepare and submit reports, presentations, and other documents as required by management
- Maintain accurate records of all administrative activities
- Create and update standard operating procedures for administrative tasks
Project Support
- Conduct research for various projects as assigned by leadership
- Assist in the implementation of new administrative systems and processes
- Provide administrative support for special projects and initiatives
Requirements
- 2+ years of experience in an administrative or office manager role, dealing with people directly
- Bilingual in Spanish and English
- Proficiency in Microsoft Office Suite and other relevant software
- Ability to handle confidential information with discretion
- Proven track record of meeting and exceeding performance goals
Exact compensation may vary based on several factors, including skills, experience, and education.
Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.
