Russell Tobin + Associates is currently seeking an Executive Assistant to support our client's Content Publicity and Events Team in either the NYC or DC areas. This is an excellent opportunity to work with a dynamic team and gain valuable experience in the entertainment industry. Apply Now!
Job Title: Executive Assistant | Content Publicity and Events
Pay: $32.00-$35.50/hour | Based On Experience
Duration: 6-months | Potential to Extend
Schedule: Monday-Friday | 8am-5pmET
Location: 100% ONSITE | NYC OR DC
The Executive Assistant will support the content publicity and events team in creating presentation materials, providing project management support, coordinating department-level meetings and events, and collecting weekly updates from the team to share with senior leadership.
Key Responsibilities:
- Provide day-to-day administrative support, including managing schedules, calendars, and meetings for three leaders in publicity and events.
- Coordinate and schedule meetings, ensuring all relevant information is included.
- Handle office tasks such as generating reports and presentations, setting up for meetings and events.
- Manage leaders’ time tactfully, multi-task efficiently, and communicate clearly with team members.
- Screen and flag important incoming emails to the appropriate team members.
- Arrange travel plans, including booking flights, cars, and hotel reservations, and ensure details are communicated and accessible.
- Prepare and submit business-related expenses using Concur/SAP in a timely manner.
- Correspond with senior executives’ assistants and external/internal partners professionally via phone and email.
- Support the Content Communications team by sending PR updates and assisting with screening events.
- Manage executive mail and shipping requests, order supplies/materials, and process invoices as needed.
- Handle other administrative projects as assigned.
Required Skills and Attributes:
- 1+ years of experience as an executive assistant supporting senior executives or equivalent.
- Strong passion for television and familiarity with industry concepts, practices, and procedures, particularly in marketing.
- Experience in the entertainment industry, ideally in publicity or marketing preferred
- 1+ year of public relations/media experience or similar preferred
- Ability to troubleshoot tech issues as they arise.
- Working knowledge of SAP and Concur systems.
- Project management experience preferred
- Experience working with talent and staffing events.
- Maintain strict confidentiality with all matters and documents.
- Make independent decisions while handling sensitive information, exercising good judgment and discretion.
- Highly detail-oriented and organized, with the ability to manage multiple high-priority projects and prioritize work appropriately.
- Proactive in anticipating the needs of executives and managing office time efficiently.
- Maintain an efficient office environment, including files, databases, and information.
- Professional, friendly, and adaptable to handle various personalities, responsibilities, and assignments.
- Ability to multitask and work under tight deadlines with a calm, professional demeanor.
- Excellent written and verbal communication skills, with the ability to interact successfully with senior executives and key external partners.
- Proficient in general administrative skills including answering phones, filing, etc.
- Skilled in software including Microsoft Word, Excel, Outlook, PowerPoint, Keynote, Google Sheets, Google Docs, and Zoom.
- Willingness to work overtime as necessary.
- Team player, willing to support other assistants and staff at all levels.
Education:
- Bachelor’s degree in Communications, Journalism, or a related field
ABOUT US:
Russell Tobin is a leading minority-owned professional and technical recruitment and staffing advisory organization.
We are comprised of specialized practices focusing on a variety of skill sets and industries. Having a depth and breadth of industry expertise, our subject matter experts are able to provide tailored and swift sourcing solutions to fulfill client hiring needs. In other words, we connect top talent with companies.
As a certified minority-owned business, Pride Global and its affiliates - including Russell Tobin, Pride Health, and Pride Now - are committed to creating a diverse environment and are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, pregnancy, disability, age, veteran status, or other characteristics.
Russell Tobin offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.
