OVERVIEW:Duane Morris LLP, a global law firm with 800+ attorneys in offices across the U.S. and around the world, offers innovative solutions to the legal and business challenges presented by today’s evolving global markets.
SUMMARY: We are seeking an experienced Receptionist to provide award-winning customers service to our clients. In this role, you are the first point of contact for our clients and have the ability to make a positive first impression. Day to day duties include providing secretarial, clerical and administrative support. The receptionist observes the confidentiality of clients and all Firm matters.
ESSENTIAL FUNCTIONS:
Reception:
Answer, screen and direct calls to the appropriate individual in a professional manner.
Makes visitors welcome.
General Office Tasks:
Files and maintains records, copies documents, and schedules meetings.
Administrative Tasks
- Sorts and distributes incoming mail, deliveries, faxes and other communications; facilitates the dispersal of outgoing communications.
- E-mails important announcements to other staff members as directed by Office Manager.
Attorney and Staff Support:
- Assists with light overflow of revising legal documents.
- Assists Legal Assistants with producing and disseminating mass mailings.
- Manages office calendar.
Other Duties:
- Assists Records Clerk with indexing.
- Prepares check requests.
- Submits Attorney’s expenses and vendor’s invoices through Chrome River.
- Maintains and assembles marketing materials.
Secures meeting space both inside and outside the office.
Makes reservations for business lunches or orders in.
Clears meeting room when finished.
Tests video and computer equipment and assists with set-up of video meetings
PREFERRED QUALIFICATIONS:
- Precise attention to detail
- Ability to multi-task
- Good organization skills
- Superior customer service skills
- Strong clerical skills: filing, data entry, basis math calculations and IT acumen
- Writing and proofreading skills
- Some knowledge of legal terms strongly preferred
EDUCATION AND EXPERIENCE
- High School degree or equivalent
- 3-5 years’ previous experience in a fast paced legal or corporate environment
- Experience as an administrative assistant, secretary or receptionist
BENEFITS:
Comprehensive Healthcare, Dental, Vision, and Prescription Plans
Commuter, HSA and FSA Spending Accounts
Short-term and Long-term Disability and Life Insurance Coverage
401k and Pension Plan
- Up to 27 PTO Days, 10 Paid HolidaysFertility Support Benefits
Employee Referral Bonus ($3,000.00)
Professional Development Training
Back-Up (Family) Care Advantage and Employee Assistance Program
EEO STATEMENT: Duane Morrisis an equal opportunity employer. All qualified applicants will receiveconsideration for employment without regard to age, color, gender identity or expression, marital status, national origin, physical or mental disability, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please contact Chloe Bulanhagui, HR Coordinator at 215-979-1224.
DATA PRIVACY STATEMENT: Duane Morris LLP is a limited liability partnership organized under the laws of Delaware. References in this privacy notice to “Duane Morris”, “we” or “us” are references to Duane Morris LLP and our affiliated entities. This privacy notice together with our Website Disclaimer and (if applicable) our relevant terms of business or other contract between us (if applicable) set out the basis on which Duane Morris processes your personal data (and any mandated controller/processor information).
Reference in this privacy notice to “personal data” means any information that identifies, or could reasonably be used to identify, a living individual, either on its own or together with other information. Our “Website” means this website and any other websites of Duane Morris.
Duane Morris is committed to protecting personal data and respecting your privacy.
Please read this notice carefully to understand our practices with respect to personal data and how we treat it and how you can exercise your rights in connection with it. You should also read any other privacy notices that we give to you, that might apply to our use of your personal data in specific circumstances from time to time.
Data Privacy Statement
Disclaimer
The above is intended to describe the general content of and requirements for the performance of this job. It is not a contract or employment agreement and is not to be construed as an exhaustive statement of all functions, responsibilities or requirements.In addition, Duane Morris reserves the right to amend, suspend or terminate any benefit plan, in whole or in part, at any time. The authority to make such changes rests with the Plan Administrator.
