Administrative Assistant

FedTec • richmond, va, us • 2m ago

FedTec Overview:

FedTec is a Woman-Owned Small Business with headquarters in Reston, VA. However, FedTec is more than just a company – we are a dedicated team of visionary individuals who understand the power of transformation. With our unwavering commitment to innovative technology and forward-focused methods, we empower government agencies to fulfill their missions successfully with our capabilities in Digital Transformation, and Cyber Security. Our strategy is rooted in in-depth advising and a unique shoulder-to-shoulder mission experience, all geared towards enabling our clients, their agencies, and every American to thrive. We use the same approach as our employees, building meaningful and lasting relationships to meet their evolving needs and help them grow. We are excited to welcome you to our family.

Position: Administrative Assistant

Location: Richmond, VA, 23220

About the Opportunity:

Job Summary

Administrative support needed which includes typing, filing and scheduling, performs duties such as financial record keeping, coordination of meetings and conferences, obtaining supplies, coordinating direct mailings, research and working on special projects.
The Administrative Assistant will deal with a diverse group of important external callers and visitors as well as internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize and organize a diversified workload, and recommend changes in office practices or procedures.
A high degree of confidentiality and discretion are key to the success of this role.

Administrative Support:

Schedules and organizes complex activities such as meetings, conferences, teleconference/video conferences and department activities for members of the department and implements logistics.
Assists in preparing PowerPoint presentations for meetings.
Order office supplies maintain an adequate supply of frequently used supplies and keep inventory count of stock.
Assist with setting up and breaking down collateral for meetings.
Sorts and distributes mail.
Sets up and organizes files and manuals and maintains existing filing structure to meet audit and records management guidelines.
Drafts written responses or replies by phone or e-mail when necessary.
Organizes and prioritizes large volumes of information and calls.
Works independently and within a team on special nonrecurring and ongoing projects.
Prepares and coordinates written correspondence; makes copies for meetings/presentations. Responsible for accuracy and clarity of final copy.
Respond to non-routine correspondence and assemble confidential and sensitive information.
Assists when needed with coordinating business travel arrangements for staff, to include, preparing travel itineraries and expense reports.
Assist with documenting process documents.
Provides phone coverage.
Provide backup support as needed.

Skills and Knowledge:

Excellent Communication Skills.
Attention to Detail.
Ability to maintain a professional demeanor with individuals at all levels of the organization.
Advanced Microsoft Office Skills.
Ability to anticipate needs and take initiative to solve problems.
Excellent organizational skills.
Planning skills.

Physical Demands:

The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Reasonable accommodations will be made as required by applicable law to enable qualified individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to talk or hear.
The employee is frequently required to walk; sit; use hands\fingers to crouch, handle, and/or reach with hands and arms.
The employee is occasionally required to stand, stoop, kneel, crouch, or crawl.
The employee must occasionally lift and/or move up to 25+ pounds.
Specific vision abilities required by this job include close vision, distance, color vision, peripheral vision, depth perception, and ability to adjust focus.

When You Join FedTec, You Are Joining a Family! We take pride in our work and the true and transparent relationships we build with our employees and partners. We believe that positive energy attracts like-minded individuals, which is why we have such exceptional people on our team.

Just as you'd do for your own family, we prioritize your safety, health, and happiness. That's why we've created the FedTec Total Well-Being program, offering benefits like:

Comprehensive medical, dental, and vision plans. These plans encompass a range of beneficial features, such as Telehealth virtual care programs, and access to resources to support your physical and mental well-being.
Generous paid time off for relaxation and rejuvenation.
Financial security through 401k, company-paid short and long-term disability, life insurance, and additional voluntary coverage.
Support for your life and family with access to an Employee Assistance Program, Pet Insurance, and Prepaid Legal services.
Recognition and growth opportunities through our Rewards & Recognition and Learning & Development programs.
Our newest addition, the FedTec Fit Program, features an on-staff Fitness Coach who provides personal and group sessions, company fitness challenges, and ongoing support for your fitness goals.

At FedTec we embrace the power of diversity, fostering a culture where varied thoughts, ideas, and perspectives empower our employees and partners to thrive. We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender, gender identity or expression, sexual orientation, national origin, disability, or status as a protected veteran and we maintain a drug-free workplace to ensure a safe and healthy environment for all.