Job Summary
The primary purpose of a Project Coordinator (PC) is to drive differentiated patient solutions by ensuring smooth delivery of program and project completion through effective project coordination. The main responsibility is to support the Project and Program Manager operationally. The Project Coordinator supports the planning, execution and monitoring or controlling of projects to successfully realize the intended benefits.
Project Coordinators partner with the Project and Program Managers. They work across different projects and/or programs to ensure that the planning information (scope, scheduling, budget) is accurate, appropriate, and up to date with effective monitoring and change controls, so that the governance bodies and stakeholders can make the most informed and timely decisions.
Project Coordinator’s assignments can vary in terms of scope, size and complexity and may include the management of specific deliverables within the project or program. Examples of these projects include coordinating workshops, integrating project work across different departments and supporting the PM Methods and Standards Development.
MAJOR ACCOUNTABILITIES
Setting project or program planning baseline
⦁ Support the Project and/or Program Manager in the design and implementation of a robust baseline plan to ensure a project is delivered in an agreed scope, time and budget requirements.
Program or project budgeting and resourcing
⦁ Partner with Finance on behalf of the Program or Project Managers to manage financial processes, monitor the program/project budget and assist with resource scheduling in line with the baseline plan and Financial Cycles.
⦁ Apply project management processes throughout the project/program duration (e.g. planning update, roadmap, governance, data repository, ...)
Executing programs and projects
⦁ Project Coordinators may be asked to coordinate aspects of certain projects with appropriate support, including Patient Engagement work or Methods and Standards Development.
⦁ Use company project processes (e.g., risk management, stakeholder management), reporting and technology such as INTEGRATE (Planisware), SharePoint, Launch Tracker and SAP.
Measuring program and project performance
⦁ Monitor program and project data quality and performance including KPIs, in line with company processes and standards. Build, maintain and track progress against consolidated global program and project plans and schedules (including resource allocation, budgeting and overall milestones).
Apply relevant knowledge
⦁ Build, apply and share knowledge and skills across the organization. The knowledge and skills can include biopharma and healthcare industry-knowledge, or rather function-specific skills (e.g. commercial, engineering, research, quality, …).
Best practices
⦁ Participate in company project management community
⦁ Share best practices (initiate, plan, execute, monitor/control, close) across the PM network
Other accountabilities
⦁ The PM Competency framework provides a clear overview of the different accountabilities for a Project Coordinator.
Education and Qualification
Education Level
Minimum level: Bachelor’s degree
Certification
No certification required
Experience
- Some project management
- Subject matter expert
- 2-3 years project coordination experience
Other initial experience preferred:
⦁ Microsoft Office
⦁ Project Management tools
⦁ Working with global, multicultural, diverse teams, with demanding timelines and complex deliverables, ideally within the Pharmaceutical Industry is preferable.
⦁ Having worked in a matrix organization
Skills
Examples of hard skills
⦁ Budget and risk management
⦁ Planning
Examples of soft skills
⦁ Adaptability
⦁ Communication
⦁ Organization and planning
