MARLIN Engineering was built on a foundation of integrity, innovation, and professionalism. MARLIN has developed into a full service multi-disciplinary planning and engineering firm with a staff of over 90 professionals with office locations in Miami, Fort Lauderdale, West Palm Beach, Tampa and Tallahassee, Florida. MARLIN has an extensive resume of high profile projects throughout the State of Florida. MARLIN serves our clients by offering a variety of tailored services such as, but not limited to structural inspections, assessments, underwater inspection, design and repair services.
MARLIN is seeking one entry-level Administrative Assistant for our Fort Lauderdale office to provide administrative support to our Office Manager to ensure efficient operation of the office.
Duties:
- Manage the reception area to ensure effective telephone communications both internally and externally
- Supervise the maintenance of office equipment and office supplies, including copiers
- Manage conference room reservations and organize all aspects for meetings
- Update various spreadsheets and other general administrative duties as needed
- Greet and welcome visitors to the Offices
- Process and deliver internal and external mail daily
- General administrative support for typing, data entry, invoicing, copying, faxing and maintaining electronic and physical files for various office personnel
- Develop and maintain a filing system
- Assist with photocopying and distribution of information, as required
- Assist with special projects as requested
- Assist with onboarding new staff
- Schedule company vehicle maintenance and reservations
- Monitor and order office supplies as needed
- Process sub-agreements for new contracts, update client files
- Other tasks necessary to complete the essential functions of the position
Education and Requirements:
- High School Diploma
- 1+ years of administrative experience
- Fluent in English and Spanish
- Excellent time management skills and ability to multi-task and prioritize work
- Attention to detail and problem-solving skills
- Excellent written and verbal communication skills
- Knowledge of office management systems and procedures
Technology:
· Electronic mail software
· Project management software
· Microsoft Office
- The duties for this position are fulfilled in an office environment. Daily communication with peers and manager is required for project-related and administrative tasks. Salary range is $15-$17 an hour.
