We are a distinguished privately held corporation specializing in metal stud framing, drywall installation and finishing, and related tenant improvement services, we cater directly to general contractors, developers, and building owners and indirectly to architects and designers for both public and private commercial construction projects. Renowned for our customer-centric approach, we pride ourselves on delivering excellence in every aspect of our services. The company's name is withheld for privacy reasons.
We are looking for a detail-oriented and experienced Project Accountant to join our team. This position plays a pivotal role in managing the financial aspects of our construction projects, ensuring accurate and timely processing of project-related financial transactions. The Project Accountant works closely with project managers, engineers, and other stakeholders to maintain financial integrity and compliance with industry standards. This role is essential in delivering excellence and contributing to the overall success of our company.
Specific Duties and Responsibilities:
- Receives/reviews contracts on new projects, noting any unique or unusual billing and COR terms, and follows up with the project manager/estimator in the event of any questions or ambiguities.
- Inquires management if any notable credits or allowances exist that require special attention.
- Sets up/enters new projects in the accounting system and prepares/submits required documentation.
- Requests certificates of insurance from the insurance broker and forwards them to the client upon receipt.
- Creates, maintains, and updates monthly project billing reports showing details of active projects, historical billings/collections, percentage complete/billed, project costs-to-date, and anticipated current monthly billings in close coordination with project-specific project managers/engineers.
- Creates/submits monthly invoices promptly for contracted/subcontracted work performed (base contract) based on percent complete as developed by project-specific project managers/engineers to customers as prescribed by contract, industry practice, or customer requirements.
- Creates/updates Schedule of Values (SOV) in coordination with project managers/engineers.
- Reviews/validates change order requests (CORs) and creates/submits invoices promptly for verified and general contractor-approved CORs to customers as prescribed by contract, industry practice, or customer requirements.
- Ensures the accounting system is correctly updated for any approved CORs and follows up on discrepancies with project-specific project managers/engineers.
- Receives, processes, and enters customer payments and prepares payment release waivers as necessary, forwarding them to clients. Matches customer payments to billings and follows up/resolves any differences.
- Requests payment release waivers from suppliers and subcontractors.
- Contacts customers routinely by email, telephone, and correspondence regarding past due amounts outstanding over sixty (60) days until collected.
- Maintains a list of potential problem accounts and reviews the list with management weekly, noting important dates such as the last billing, last payment, collection activity (correspondence), customer payment history, the dollar amount of exposure, and mechanic lien deadlines.
- Prepares mechanic's liens for client projects that management has deemed unresponsive regarding payment.
- Performs other duties as assigned.
Minimum Qualifications:
- Two (2) – four (4) years of experience as an Accounts Receivable in a construction company.
- Familiarity with the percentage of completion and revenue-recognition aspects of Generally Accepted Accounting Principles (GAAP).
- Familiarity with the mechanic's liens process.
- Familiarity and experience using mid-level construction accounting software, primarily accounts receivable and billing modules.
- Experience with standard construction industry invoicing format (Forms G702 and G703), and Schedules of Value is a plus.
- Advanced level skills in Microsoft Office (Word/Excel/Outlook) and working knowledge of Bluebeam software.
- Strong communication, interpersonal, and collection skills.
- Strong attention to detail and problem-solving skills.
- Ability to analyze and organize data.
- Ability to handle multiple priorities.
- Strong organizational and time management skills.
- Ability to take the initiative and follow through on tasks to completion.
- Must be flexible and able to adapt to change quickly.
