JRN: 1621
We are seeking a detail-oriented and proactive Executive Assistant to join a Legal Based Consulting firm in the Los Angeles area. This role will provide daily support and operations in two offices located in El Segundo and Brentwood. The position will be split on a weekly basis - with three days spent in El Segundo and two days in Brentwood (may fluctuate on a weekly basis). Ideal candidates will have 2-3+ years of experience in an administrative capacity at a corporate/business office.
Requirements:
- 2-3 years of experience in an administrative role.
- Strong organizational and multitasking skills.
- Excellent communication and interpersonal abilities.
- Proficient in Microsoft Office Suite and other relevant software.
- Ability to work independently and as part of a team.
- Reliable mode of transportation.
- Detail-oriented with a proactive approach to problem-solving.
Responsibilities:
- Complex travel arrangements and scheduling.
- Ensure both offices are well-equipped and organized.
- Collaborate with other administrative staff for seamless operations.
- Adhere to company policies and procedures.
- Handle additional tasks and projects as assigned.
- Liaise and report to direct supervisors.
El Segundo Office:
- Assist the Managing Director with various administrative tasks.
- Help finish furnishing the office.
- Handle filing duties and ensure organizational efficiency.
- Manage inventory, ensuring they are ordered and available as needed.
- Provide reception duties, including answering calls and greeting visitors.
- Support calendaring and expense reporting for the Managing Director.
Brentwood Office:
- Assist the team in Brentwood with mail collection and distribution.
- Maintain an inventory of office supplies and coordinate replenishment.
- Help with bank deposits and other financial tasks as needed.
- Collaborate with remote support on calendaring and expenses as needed.
- Provide reception duties.
Schedule: M-F, 8:30am-5:30pm
Monday, Friday: Brentwood, Tuesday-Thursday: El Segundo
Compensation: Up to $85,000/yearly + benefits
Location: El Segundo, CA + Brentwood, CA. Must be able to report to both locations, weekly. This is a fully onsite position, M-F
Looking to hire immediately!
