Now Hiring! Client Accountant.
Schedule: TBD
Pay type: Hourly/Non-exempt $20hr-$23hr.
Location: Saint Augustine, FL 32080
Who We Are? https://www.maymgt.com
MAY Management Services, Inc., brings over 34 years of professional association management service right to your door. It was formed in November 1988. Based in St. Augustine, with offices located throughout Northeast Florida, they are the premier provider of homeowner, condominium, and commercial property management services in the area.
What’s In It for You:
- Competitive pay.
- Group Medical coverage.
- Basic Life/AD&D and Voluntary life insurance.
- Dental coverage.
- Vision coverage.
- Short Term Disability.
- Long-Term Disability.
- NEW Benefits– Teladoc / Virtual Visits.
- Supplemental policies for Critical Illness and Cancer Protection.
- Medical Bridge.
- Accident policies.
What You’ll Do:
Financial Reporting:
- Journalize accrual of expenses, automatic journal entries, and reclassifications as needed.
- Prepare monthly financial reports including Balance sheets, Income and Expense Statements, statements of Changes in Fund Balances (Operating and reserve), and schedules for Prepaid Expenses, Reserves, Deficit Funding, and Insurance.
- Perform Bank and Certificate of Deposit reconciliations.
- Maintain a data binder (Red Book) of monthly financial reports and a work paper folder containing schedules and journal entries.
- Print Financial Reports for clerks to scan, mail, or otherwise distribute.
- Review the association’s scanned financial reports for compilation and quality before distribution to clients.
Accounts Payable:
- Review Check Requests for proper GL coding, vendor identification, association identification, invoice number, invoice date, and amounts as shown on invoices.
- Prepare check requests for invoices that are not prepared by the community management team.
- Review data input, balance, and post AP batches.
- Attach check requests to checks and ensure accuracy of both before distribution or AP checks to community management or MAY signer.
- Track outstanding AP checks during the signature cycle and follow up on any outstanding longer than 2 cycles.
- Ensure association checks receive proper signatures before disbursement to vendors.
- Ensure Check Requests and Checks are processed on time to avoid any late fees.
- Mail checks to vendors.
Account Receivable:
- Post assessments, capital contribution, and other fees as may be appropriate to the association.
- Prepare monthly invoices or statements for unit owners not utilizing coupons and send the same to the vendor for mailing.
- Post interest and/or late fees to delinquent accounts at that time of month such fees may be applied in accordance with the association’s documents.
- Record collection activities in the owner’s account in accordance with company and/or association policy. Contact the attorney when necessary, during the collection process, and for monthly updates on those accounts in the process.
- Prepare and mail Past Due Statements, along with follow-up delinquency notices, or otherwise process collection activities in accordance with company or association policies.
- Prepare and mail via distribution vendor statements or invoices for special assessments.
- Ensure payments are posted correctly to homeowner accounts and adjust client accounts where improper posting has occurred.
- Review Statement of Account before distribution to Title Company.
Other Related Activities:
- Update owner account information, i.e., phone numbers, change of address, email address.
- Record conversations with owners in the owner’s account history regarding any issue involving collections.
- Order signature cards for new bank accounts or change in signers, distribute for appropriate signatures and monitor progress so that cards can be returned to banks timely (2 weeks).
- Transfer funds as necessary in accordance with reserve schedules and non-automated sweep accounts.
- Open and close accounts as necessary to manage the cash assets of the clients in accordance with the client’s desire to maintain segregation of funds as required by Florida Statutes.
- Notify community managers two months prior to insurance expiration via email communications and follow up on the progress of policy renewals.
- Verify and process Warranty Deeds daily or as needed.
- Send Welcome Letters to new owners daily or as needed.
End of year:
- Provide supervision to direct reports, critiquing performance, and training to correct deficiencies.
- Prepare budget worksheets projecting end-of-year revenues and expenses ensuring non-recurring expenses are identified and calculated to prevent over-projecting the end-of-year totals.
- Ensure calculated cells in Excel budget worksheets accurately reflect the revenue and expense of the column categories.
- Input approved budget into VMS for final verification of accuracy in addition/subtraction/formulas.
- Support Auditors with appropriate documentation, reports, and adjustments.
Beginning of the year:
- Close the end-of-year accounts by following prescribed procedures.
- Ensure all Federal and State Taxes and Condo Fees are paid within the time frame established by Florida Statute.
Education & Experience:
- Minimum AA in Accounting, two years of accounting courses, or commensurate level of experience.
- Minimum of three years of experience in GL, AP, AR, and financial reporting.
- Knowledge of financial software applications.
- Computer skills in Word, and Excel.
Abilities:
- Maintains high standards of integrity, confidentiality, and professionalism.
- Well organized – able to prioritize.
- Good communication skills – both written and verbal
- Proactive – able to assess situations quickly and take appropriate action.
- Able to work quickly and efficiently; manage a heavy workload.
- Able to work independently with little supervision.
- Ability to handle difficult situations tactfully.
DISCLAIMER:
This job description is not intended to be all-inclusive; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time, as business requirements dictate. It is mutually agreed that this job description does not constitute a written or implied contract of employment.
MAY Management Services participates in the federal government’s E-Verify program, which confirms employment authorization of all newly hired employees and most existing employees through an electronic database maintained by the Social Security Administration and Department of Homeland Security. For all new hires, the E-Verify process is completed in conjunction with the Form I-9 Employment Eligibility Verification on or before the first day of work. E-Verify is not used as a tool to pre-screen candidates. For up-to-date information on E-Verify, go to www.uscis.gov and click on 'E-Verify' near the bottom.
