Executive Assistant
Location: Redmond, Wa (100% on-site)
Duration: 10/11/24 - 6/30/25
Pay Range: $50/hr - $60/hr
Typical Day in the Role
• Purpose of the Team: The purpose of this team is GM and team support.
• Key projects: This role will contribute to team support. See detail in JD.
• Typical task breakdown and operating rhythm: The role will consist of 50% Calendaring 30% travel management 20% team support and misc projects.
Compelling Story & Candidate Value Proposition
• What makes this role interesting? - This role provides the opportunity to work in a fast-paced environment.
• Unique Selling Points: Support the GM.
Candidate Requirements
• Years of Experience Required: 10+ overall years of experience in the field.
• Degrees or certifications required: No degree is required to be eligible for this role.
• Disqualifiers: Candidates who are not able to work onsite will not be eligible for the role.
• Best vs. Average: The ideal resume would contain previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint.
• Performance Indicators: Performance will be assessed based on feedback from the team and quality of work.
Top 3 Hard Skills Required + Years of Experience
1. Minimum 10+ years experience with Excel.
2. Minimum 10+ years experience with Teams.
3. Minimum 10+ years experience with SharePoint.
Notes/reminders:
-Must be extremely detail oriented, agile and self-disciplined.
-Ideal candidate will be a self-starter with proven high capacity for independent learning.
-Power user of Excel, Teams, SharePoint as well as additional internal tools, ideally familiar with PBI.
-Must be a strong communicator, able to write, create and present processes and status effectively & proficiently to others.
-Ideal candidate understands white glove service and enjoys working with likeminded team to deliver our service commitments with the highest standards.
-It is a priority for this position to have a local commute to allow working onsite 2-3 days per week as needed. Schedule requires agility to be onsite for 8 hours per day with short notice. Up to 50% may be remote.
Summary:
The main function of an Executive Administrative Assistant is to provide high-level administrative support by conducting research, handling information requests and performing clerical functions. A typical administrative assistant acts as information and communication managers for an office.
Job Responsibilities:
• Supervise general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
• Review and approve invoices, reports, memos, letters, financial statements, and other documents.
• Review and approve corporate documents, records, and reports.
• Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
• Prepare agendas and make arrangements for committee, board and other meetings.
Skills:
• Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills.
• Expert ability to work independently and manage ones time.
• Expert ability to keep information organized and confidential.
• Expert ability in event planning, budgeting, etc.
• Expert leadership and mentoring skills necessary to provide support and constructive performance feedback.
• Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint.
Education/Experience:
• High school diploma or GED required.
• 10+ years experience required.
• Experience working with executives required.
