Hybrid schedule, extremely generous PTO, 11 paid Holidays, medical/dental/vision, 401k, FSA, pet insurance and much much more.
Qualifications
- A minimum of five years of experience as an executive assistant supporting a C-Suite executive in a professional service environment is required
- Calendaring complex and everchanging schedules for 3, C Suite individuals
- Must be proficient in Outlook, Excel, Word, and PowerPoint as well as having experience coordinating international and domestic travel arrangements
- Must be able to prioritize, multi-task and handle and maintain confidential matters
- Must possess professional communication skills and an excellent customer service attitude
Responsibilities
- This role is perfect for the assistant who is a master of calendaring, excels and takes pride in organizing, is the calm in the vortex of occasional chaos and knows they have it all under control
- Join us and play a key role as the point person for our C-Suites
- The Executive Assistant is the key to our team's success
- This is a great opportunity to work in with a team of C-Suites to coordinate their activities including high-level administrative support, handling information requests and performing support functions such as planning travel and expense reports, preparing correspondence, receiving visitors, arranging conference calls and calendaring in a timely and accurate manner
- Provides administrative support to the Executive team including correspondence, report generation, memoranda and documentation
- Serves as a liaison between the reporting Executive Team, Partners, Management and all external contacts
- Schedules and coordinates on-site and off-site meetings, conferences, etc
- across multiple time zones
- Consistently monitors calendars for any last minute changes to travel, schedules, meetings, etc., making those modifications in a timely fashion
- Manages arrangements for complex domestic (occasional international) travel, utilizing the Firm's travel provider
- Prepares expense reports as necessary
- Acts as an envoy of the Executive Team and represents the position at a high level of customer service in a professional and cordial manner
- Prepares PowerPoints for executive level presentations
- Updates and maintains the Firm's Department Listing, Standard Committee assignments and administration organization chart
- Assists with special projects and other assignments, as need, including event planning
- Maintains a high skill level with regard to computer technology and other Firm specific software applications
- Develops and maintains well-organized files, resource materials and administrative files for executives
Contact us today for more information.
