Join a forward-thinking national real estate firm, headquartered in Chicago's vibrant West Loop, with offices in Indianapolis and New York City. This company is at the forefront of real estate investment and property management with a commitment to innovation and excellence. If you're passionate about working in a fast-paced, entrepreneurial environment where your ideas matter, this is the place for you!
Are you a payroll pro with an eye for detail and a passion for problem-solving? As the Payroll Specialist, you'll be a key player in ensuring the smooth processing of payroll across multiple states and employee groups. This isn't just any payroll position-you'll be working at the intersection of technology and real estate, using the UltiPro/UKG system to ensure seamless payroll operations while collaborating with teams across the country. If you thrive in dynamic, high-energy environments and want to be part of a company that values precision, innovation and teamwork, this role is your opportunity to shine.
Payroll Specialist Responsibilities:
- Process biweekly payroll for two pay groups using the UltiPro/UKG HRIS system, including off-cycle payments as needed
- Capture payroll hours for maintenance staff via property management software and ensure all employees are paid correctly
- Verify timekeeping records and collaborate with supervisors to resolve discrepancies
- Address and resolve unapproved timecards, PTO, and payroll discrepancies
- Serve as the main point of contact for payroll inquiries and respond promptly to all issues
- Ensure payroll files align with the General Ledger (GL) and resolve discrepancies in partnership with Accounting
- Verify and manage ACH information in coordination with the payroll banking partner and Accounting
- Provide necessary reporting for payroll, accounting, tax filings and other business functions
- Pull tax reports, including quarterly 941 tax packages, from the HRIS system
- Ensure the accurate entry and processing of benefits, deductions and garnishments in UltiPro/UKG
- Process ACH payments to benefit carriers after each payroll cycle
- Manage file feeds between UltiPro/UKG and benefit carriers where applicable
- Audit and reconcile employee PTO balances regularly
- Oversee employee changes, tax deductions and payroll documentation within UltiPro/UKG
- Conduct audits to ensure payroll accuracy, operational efficiency and compliance with federal and state regulations
- Manage federal and state tax setups in new operational states
- Assist with audit preparations by providing reports and documentation as required
- Manage year-end reporting processes, including W-2s and other payroll forms
Payroll Specialist Requirements:
- Bachelor's in Accounting, Finance or a related field preferred
- 3+ years' experience in payroll processing and administration, ideally in a multi-state organization
- Must have experience processing hourly and salaried payroll in a 500+ employee organization
- Proficiency with HRIS platforms and payroll systems; experience with UltiPro/UKG is preferred
- Strong Excel skills (pivot tables, VLOOKUP, XLOOKUP) and general technical proficiency with MS Office
- Impeccable attention to detail, organizational skills and the ability to multitask in a fast-paced environment
- Excellent verbal and written communication skills
- Experience setting up and managing federal and state tax accounts is preferred
- Proactive and able to perform duties independently with minimal supervision
If this sounds like you, please apply today!
Thank you,
Kristina Hann
Project Manager, National Search
LaSalle Network
LaSalle Network is an Equal Opportunity Employer m/f/d/v.
LaSalle Network is the leading provider of direct hire and temporary staffing services. For over two decades, LaSalle has helped organizations hire faster and connect top talent with opportunities, from entry-level positions to the C-suite. With units specializing in Accounting and Finance, Administrative, Marketing, Technology, Supply chain, Healthcare Revenue Cycle, Call Center, Human Resources and Executive Search. LaSalle offers staffing and recruiting solutions to companies of all sizes and across all industries.
LaSalle Network is the premier staffing and recruiting firm, earning over 100 culture, revenue and industry-based awards from major publications and having its company experts regularly contribute insights on retention strategies, hiring trends and hiring challenges, and more to national news outlets. LaSalle Network offers temporary Field Employees benefit plans including medical, dental and vision coverage. Family Medical Leave, Worker's compensation, Paid Leave and Sick Leave are also provided. View a full list of our benefits here: https://www.thelasallenetwork.com/wp-content/uploads/2024/04/Field-Employee-Benefits-LaSalle-Network.pdf
